SUMMARY:
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POSITION INFO:
ACCOUNTS PAYABLE ADMINISTRATOR / EAST LONDON – TEMP. ROLE FOR 6 MONTHS. Our Client in the Retail Clothing Industry is looking to appoint a 6-month temp Accounts payable administrator to start in January 2025.
Requirements:
Matric
Post Matric qualification advantageous
Min. 3 years’ experience in a similar role
Valid code 08 Drivers license
Pastel experience
Advanced excel skills
Attention to detail
Ability to use own initiative
Duties:
Capture sundry creditor invoices onto Pastel Evolution.
Ensure details are captured to the correct sundry creditor, for correct amount and correct period.
Ensure correct documentation has been attached to invoices (order numbers and values have been checked and queries resolved)
Ensure that all invoices meet the VAT requirements of a valid tax invoice.
Ensure that all invoices have all the correct and relevant company information displayed.
Capture/allocate sundry creditor payments onto Pastel Evolution.
Reconcile sundry creditors accounts to supplier statements.
Reconcile supplier invoices to agreed rates with standard monthly suppliers or in the case of once-off payments, to rates agreed as per the order.
Follow up on reconciling items and ensure queries are resolved in a timely manner
Agree monthly age analysis total to control account, differences to be identified and investigated.
Preparation/submission of month-end reconciliations to Financial Accountant for review/sign off.
Preparation/submission of company credit card reconciliations.
Ensuring the effectiveness/efficiency of the sundry creditors filing system.
Monthly review of the Creditors Aging.
Complete supplier credit applications when required, for review and sign off by the accountant.
Process payments form bank statement (Tuesday and Friday payments)
Prepare payment recons (Tuesday and Friday payments)
Post and File payment recons
Print any/all invoices from email as well as corresponding orders
GL code and account number to be written on invoices
Process monthly invoices
Prepare month-end recons (from 10th of each month)
Month-end deadline list of all suppliers (to be captured by month-end)
Send supplier remittances/ proof of payments.
Identify potential early payment discounts/cost savings with sundry creditors.
Responsible for sundry creditor related queries and tasks and all other adhoc tasks allocated by the Finance Manager.
Communicate with all relevant departments to ensure that all documentation is received timeously.
Assist auditors (internal/external) with required information.
Effective communication with suppliers.
Be proactive in identifying areas/payments that may qualify for early payment discounts and alerting the finance manager
Salary: Market related depending on experience
Application Process: Online applications will receive preference, please include a head and shoulders photo, alternatively e-mail CV using the Job Title "ACCOUNTSTEMP" as a reference to S , If you don’t hear from us within 3 weeks of your application, please consider your application unsuccessful
