ADMINISTRATIVE AND CREATIVE CO-ORDINATOR

SUMMARY:
ADMINISTRATIVE AND CREATIVE CO-ORDINATOR-JHB- URGENT 
SALARY: R16 000 – R20 000 Depending on Experience
 
Requirements:

• Minimum 2-3 industry years’ experience
• Qualification or course in Design
• Good admin skills
• Attention to detail is essential
• Own Car (Non-negotiable)
• Backup power as we work remotely
• WIFI
• Competency in Microsoft and Adobe
• Discipline and ability to work on their own due to us working remotely
• Provide administrative and creative support to the creative department including the soft lines and hard lines categories
• Execute approvals for hard lines and soft lines products across all Mattel brands for the SA region
• Maintain accurate administration records for all approvals.
• Work in conjunction with the Associate Creative Manager, Creative Manager, Hard Lines & Soft Lines Business Manager to ensure that goals are met in line with company strategies and objectives
• Manage Soft Lines DTR partner’s supplier approvals
• Understand all rules and regulations contained in style guides, regarding the management of brands.
• In conjunction with Associate Creative Manager, attend monthly Creative, Hard Lines, Publishing and Softline conference calls with Mattel/HIT.
• Work through the product approval process with Mattel/HIT as required
• Knowledge of manufacturing processes within the apparel or toy industry will be considered an asset
• Sales experience and knowledge of retail environment
• Product knowledge of any of the various core segments will be considered an asset
• Effective negotiation skills
• Good decision making skills and excellent judgement
• Strong analytical skills
• Problem solving – able to develop and implement effective remedies using as few resources as possible while meeting time deadlines. Exhibits creativity and innovation by producing unique, but effective solutions to problems 

• Provide administrative and creative support to the creative department including the soft lines and hard lines categories.
• Execute approvals for hard lines and soft lines products across all Mattel brands for the SA region.
• Maintain accurate administration records for all approvals.
• Work in conjunction with the Associate Creative Manager, Creative Manager, Hard Lines & Soft Lines Business Manager to ensure that goals are met in line with company strategies and objectives.
• Manage Soft Lines DTR partner’s supplier approvals.

• HARD LINES, PUBLISHING AND SOFT LINES PRODUCT AND PACKAGING APPROVAL AND DEVELOPMENT
• COMMUNICATION WITH MATTEL/HIT
• COMMUNICATION WITH LICENSEES
• ACCURATE RECORD KEEPING AND ADMINISTRATION
• MANAGEMENT OF CREATIVE SAMPLES
• ADMINISTATION OF THE PRODUCT INTEGRITY PROCESS ON HARD LINES AND SOFT LINES
• SPECIFIC DUTIES AND RESPONSIBILITIES
• In conjunction with the Associate Creative Manager, Soft Lines and Hard Lines & Publishing Business Managers, manage all facets of local product development including
• Provide Creative Direction on Hard Lines, Publishing & Soft lines product
• Hard Lines, Publishing and Soft Lines concept development (boards etc)
• Legal / Corporate approvals (Legal lines & packaging)
• Pre-production approvals
• Finished / Bulk product approvals
• Ensure products reach the market with consistent quality and characteristics in line with Mattel/HIT direction.
• Understand licensed product carried on each licensee contract and ensure that each licensee complies with the product specifications that have been agreed upon in their licensing contract.
• Utilize Mattel Style Guides, Asset Packs and Toolkits to develop strong product concepts that supports the business needs.
• Take inspiration from other Mattel/HIT regions and apply to South Africa where appropriate.
• Understand all rules and regulations contained in style guides, regarding the management of brands.
• In conjunction with Associate Creative Manager, attend monthly Creative, Hard Lines, Publishing and Soft line conference calls with Mattel/HIT.
• Work through the product approval process with Mattel/HIT as required.
• Communication with Licensees
• Provide licensees with clear design direction and briefing to ensure a consistent brand image across all product development.
• Conduct all product approvals across all brands, ensuring creative direction is in line with global brand image and global design strategy.
• Keeping Mattel/HIT approval timelines in mind, ensure that licensee approvals are carried out in a timely fashion.
• Ensure licensees receive notifications for updated style guides (core, seasonal and trend) to ensure they make use of current guides on Malibu.
• Working with Associate Creative Manager, Hard Lines & Publishing and Soft lines Business Managers, take inspiration from Mattel/HIT and apply to licensees where appropriate.
• Accurate record keeping and administration
• Manage Mattel asset organization, by ensuring all assets are downloaded from Malibu and saved on the BHL server.
• Keep accurate and up to date electronic records on the BHL server of all items submitted by licensees together with any other related communication.

• Monitor & process the Hard Line tracking document.
• Ensure all creative updates are documented on ZOHO on a regular bases to ensure accurate forecasting.
• Ensure Licensees receive Malibu & Brand Comply access in order to access the necessary style guides and upload for approvals.
• Ensure that bulk samples are received.
• Monitor completion of NDA forms where necessary and submission to Mattel.
• Manage administrative duties with our DTR partners. This will include uploading submissions to Mattel portals and asset management.
• Management of creative samples
• Management of the Creative Storeroom
• Storeroom visits when necessary to, Collect Bulk Samples received from 104 Oxford reception and take to the Storeroom
• Unpack and photograph all samples received
• Hang one sample of each product on the rails and pack remaining samples in the relevant crates.
• Capture Bulk Samples received on Zoho
• Quarterly follow ups with Licensees on outstanding samples based on Zoho report
• Understand the Mattel/HIT PI process including reporting lines, submission documentation and guideline documentation in place from Mattel/HIT.
• Liaising with Licensees, ensuring that clear instruction has been given in terms of the PI process.
• Working with the Business Managers and the Mattel quality engineer to ensure that documentation is tracked, communicated to licensees and received timeously.
• Work with Mattel/HIT PI ensuring that all requirements in terms of PI have been sent and approved.
• Knowledge of manufacturing processes within the apparel or toy industry will be considered an asset.
• Sales experience and knowledge of retail environment.
• Product knowledge of any of the various core segments will be considered an asset.
• Effective negotiation skills.
• Good decision making skills and excellent judgement.
• Strong analytical skills.
• Problem solving – able to develop and implement effective remedies using as few resources as possible while meeting time deadlines. Exhibits creativity and innovation by producing unique, but effective solutions to problems. Recommends new ways of doing the job.
• Computer literate – proficient in standard industry design software:
• Fluent in Adobe – Illustrator & Photoshop
• Confident in Microsoft Word, Excel & PowerPoint
• A credible fashion sense and effectiveness in appropriate design techniques.
• Competency & understanding of play innovation.
• Attention to detail.
• Understanding and awareness of design and building brands.
• Knowledge of local markets with an understanding of the retail market place and new trends.
• Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time sensitive environment.

• Well-organized and able to effectively multi-task & prioritize, taking initiative wherever possible.
• Good team player who, at the same time possess initiative and independence.
• Excellent written and verbal communication skills and professional demeanor.
• Must possess critical thinking and a “can-do” attitude for all situations.
• Inter-personal/ relationship skills - demonstrates the basic behaviors required to inspire trust and confidence and bring out the best in others. Sets a particularly positive example as a person and as an employee.
• Accurate and meticulous record keeping abilities.
• Cross functional - understands and operates well in an environment where they belong to more than one team, i.e. teams that are geographically dispersed, multi-functional or across product groups.
• Integration - understands in detail how their job fits into the pipeline and makes an active contribution to its overall effectiveness.

POSITION INFO:
# Administrative #Co-ordinator #Softlines #Hardlines #Manufacturing processes #Licensee approvals #Product Knowledge #Mattel/HIT