SUMMARY:
Responsible for Vendor Management: To streamline the accounts payable process and contribute to overall operational efficiency. By accurate capturing of invoices and timeous payment of suppliers.

POSITION INFO:

Description of responsibilities 

• Vendor invoice processing - Ensure proper documentation and authorization for all invoices is received and process invoices within the correct aging period to facilitate timely payments and avoid delays.
• Complete and review all payment proposals for accuracy and adherence to agreed vendor payment terms.
• Foreign Vendor Payments - Process and manage payments to foreign vendors in compliance with currency regulations and company policies. Verify invoices and supporting documentation for foreign transactions, including currency conversion rates and accuracy of payment details.
• Produce vendor statement reconciliations on monthly basis – no later than the 20th of each month - and Initiate follow-up procedures for outstanding reconciliation issues. This is a key performance area.

• Perform weekly and monthly clearing and reconciliation of Goods Received/Invoice Received (GR/IR) account balances and investigate and resolve discrepancies. This is a key performance area.
• Process employee claims and travel advances and conduct monthly reconciliations and follow-up on outstanding items.
• Manage the creditors Mailbox and distribute to all the relevant Creditors clerk.
• Intercompany invoice processing

• Prepare cash forecast to Manager for liaising with Management regarding liabilities and payments.
• Effective support to BU accountants, financial and operational managers. This is a key performance area.
• Maintain excellent business relationships with vendor counterparts to ensure open and honest dialog fostering a spirit of mutual cooperation and understanding.
• A key performance area is that during any month, not a single account with vendors was put on hold pending payment. 
• Handling of all accounts payable related queries and inquiries.
• Reports to the Accounts Payable Manager.
• Ensuring that all Vendor telephonic enquiries are followed up, resolve and communicated.
• Effectively manage payment to and queries from vendors.
• Ad hoc duties.

Qualifications and experience required 

• Matric (Gr 12) with Maths, and Accounts payable experience within a corporate finance/commercial environment.
• BCom/Diploma/Certificate in Accountancy (advantageous)
• SAP experience in the MM and FI modules is a requirement.
• Proven experience in working under tight deadlines and sticking to these deadlines.
• 5 years’ experience in accounts payable and using accounting programmes
• 3 years’ experience in account reconciliations      

Key competencies: 

• Excellent organisational and own time management skills.
• Knowledge of accounting principles relating to procurement and accounts payable is required.
• Maintain a high level confidentiality and professionalism. Service quality is a key performance area.
• Possess good interpersonal skills and telephone etiquette.
• Effective people skills.

• Functional credibility – quick and accurate worker.
• Attention to detail.
• Able to manage strict control over compliance of controls.
• Good operational knowledge of an integrated financial system
• MS Office literate.
• Ability to contribute effectively to the Accounts Payable team.
• Good verbal and written communication skills.
• A sound understanding of the operational activities of the relevant Group Services business units and processes.
• Punctuality with delivery, and quality assurance of all output assigned or requested.
  
  

• External and internal audit reports.
• Service delivery to the Gijima business units and other corporate finance environments.
• Compliance with relevant time lines.
• Effective, efficient and timely transfer of relevant financial and management information to all relevant levels of the organization.
• Improvement initiatives implemented (e.g. process enhancements).
• Service delivery to the finance management team and corporate environment. 

• Data Capturing
• Decision making
• Logical thinking and problem solving
• Planning and organizing
• Communication
• Report writing
• Interpersonal

• Presentable
• Business insight
• Capable of exercising judgement
• Work according to time scales
• Ability to work under pressure
• Team player and able to influence others
• Good interpersonal relationships