Accounts & Administration Assistant

SUMMARY:
To assist the Administration Department and Dealership Accountant on a daily basis with administrative tasks with regards to creditors, reconciliations and all other duties for a productive and streamlined administrative department.
To assist Sales Department with stock controlling and administrative duties, as and when needed.

POSITION INFO:
Accounts Assistant duties:
Receive statements and consolidate with relevant invoices / orders.
Ensure creditors’ statement matches with creditors reconciliation report.
Assist with information for financial reports.
Payment of creditors.
Capture all creditors information (personal & financial).
Establish and maintain sufficient rapport with various departments.
 
Daily / Weekly / Monthly tasks
Reconcile bank account.
Sending out unknown debtors to all frontline staff and managers.
Follow up ALL on unknown allocations.
Request and follow up on outstanding remittances {Creditors, Innovations, LRSA}.
Filling of bank reconciliations and bank statements.
Process of payments on CDK {Same day or previous day).
File payments in payment reference order per batch.
Print all incoming invoices and get invoices approved and allocated by managers.
Document entry of all invoices which has been signed off & allocated.
Follow up on invoices not received back from various departments.
Prepare EFT’s.
Manage mails and act on emails inbox.
Issue and process sundry orders.
 
Weekly
Follow up on outstanding debtors.
Tidy up AR and AP on accounts.
Compiling and submitting of travel Claims to JLRSA.
Follow up on Creditors issues and reconciliations
Make sure the Dt/Cr clearing account is clear.
Ordering of stationary as required after authorisation was received.
Assist with managing and processing of fines.
Opening of AR and AP accounts.
 
Monthly
Make sure all recurring/monthly invoices are processed.
Follow up and process debit orders invoices.
Creditor reconciliations.
Debtors statement run.
Reconcile and arrange payments of traffic fines.

Annually
Assist auditors.
Archive previous financial years files.

Sales/administrative Clerk
This responsibility is not a main core responsibility, however when the need and requirement arise, the incumbent would need to assist in that role when needed.

Minimum Requirements:
Senior Certificate Grade 12, preferably with Maths and Accounting as subjects.
Tertiary certificate/diploma in Administration/Finance would be advantageous.
Computer Literacy, Excel skills vital.
Working knowledge with Autoline would be distinct advantage.
Knowledge of accounts processes.
Must be fully bilingual in English and Afrikaans.
The position would suit a person with generalist administrative background.
A Minimum of 2 years’ prior administrative/accounts experience.

Essential Competencies:
Analysing.
Coping with Pressures and Setbacks.
Deciding & Initiating Action.
Persuading and Influencing.
Planning & Organising.

***Only shortlisted candidates will be contacted***