Accounts Administrator

SUMMARY:
An exciting opportunity for an experienced Accounts Administrator to join a Durban-based fashion importer and leading supplier to South African fashion retail chains.
In this role, you will provide crucial support to the Sales Merchandiser, acting as a key link between the Sales Merchandiser and the Production Coordinator.

POSITION INFO:
Duties and responsibilities: 
Costings:

• Open new folders on the server per season
• Allocate style codes to non-range styles and set up costing sheet templates
• Send out costing sheet templates to suppliers on the advice of the Sales Merchandiser
• Follow and chase on costings from suppliers, monitor costing turnaround times i.e. 24-48 Hours, escalate to the Sales Merchandiser
• Print and save costings from supplier on the server
• Set up final cost sheets for the Sales Merchandiser
• Feedback to suppliers on the costings

• Once price is confirmed, a styling brief sheet should be compiled and sent to Sales Merchandiser to approve
• CAD Request - upon approval, the styling brief sheet must be emailed to the Design team with the required priority level
• Save styling brief sheet on the server and time manage these requests with the Design team
• Once CADS received, the Sales Merchandiser must provide final approval and or recheck costings with the supplier
• Once the CAD is approved by the customer, the Account Co-Ordinator must request for the tech pack from the Design team
• The final tech pack should be approved by the Sales Merchandiser together with any fabric. Trim, swatch or original sample from the customer
• The final tech pack and the order confirmation summary must send to the Production Co-Ordinator

• All FIT and PPS samples must be labelled and have detailed pictures taken and saved on the server upon arrival
• All FIT and PPS samples must attain the below approvals: Styling and aesthetics approval by the Sales Merchandiser and Design Team- Quality checks by Quality Assurance Quality - Turn-around is 24-48 Hours
• Account Co-Ordinator must convey the approval and comments to the
• Production Co-ordinator to proceed with the set up the workbook and arrange for the FIT PPS to be delivered to the customer
• Account Co-Ordinator must send all PPS seal samples to the supplier for inspection reference
• Housekeeping of FITS / PPS shelves and boxing of previous season FITS/PPS

• Discuss with Sales Merchandiser on target costs for customer sample developments and preferred supplier
• Liaise with the Design team on CAD and Tech packs
• Send final tech pack and request for sample development from supplier
• Send-sample tracker updates to the customer

• Courier management of all original samples. physical tech packs, swatches, supplier development sample and PPS seal samples for all outbound and inbound requests
• Handle and resolve all customs related stops
• Cross reference consignments and sign off on courier billing

• Reconcile all supplier claims for Finance team to process
• Share with the team weekly item performance report
• House-keeping and meticulous electronic filing on the Company Server

• Strong administrative experience
• Experience in the fashion industry is advantageous
• Excel in managing lead times, taking initiative, and ensuring tasks are followed up on efficiently.
• Demonstrate a proactive approach and the ability to take ownership of your responsibilities.
• Exceptional organizational skills
• Attention to detail
• Ability to manage multiple tasks while maintaining a high level of accuracy and professionalism