Accounts Administrator (Full-Time)

SUMMARY:
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POSITION INFO:

Please see details below for a permanent position as an Accounts Administrator

PURPOSE OF THE ROLE:

The role of the Accounts Administrator is to support the Finance team in ensuring accuracy and compliance with company guidelines with regards to accounting and reporting policies and procedures across the board with all entities. The responsibilities include facilitating and managing of cash books, cashbooks, Vendor Management, Accounts Receivable and Other as required.

MAIN RESPONSIBILITIES *(included but not limited to)*:

Cash Books & Banking

• Ensure daily processing of all bank transactions are processed in the GL per entity.
• Close off Cashbooks according to month end deadline.
• Prepare bank recon for bank accounts.
• Maintain share drive folders with monthly statements and bank recons.
• Assist with bank administration.
• Download of mixed payment report in line with IPP monthly deadlines.
• Verify payment batches and load on the various online banking platforms across all entities.
• Loading of beneficiaries onto the online banking platforms.
• Ensure staff claims expenditure are accurately and timeously captured across the business.

Credit Cards

• Manage the receipt and delivery of credit card statements.
• Upload transactions into the ERP system.
• Process and ensure credit card transactions are accurately and timeously recorded in the accounting system once approved by the line manager.
• Follow up, and where necessary, investigate outstanding claims.
• Maintain an up to date list of outstanding claims (credit card recons tracker).
• Complete the necessary application forms or notifications to the bank for any changes including additional cards, cancellation of cards or amendments to credit limits.

Vendor Management

• Create new vendors on the company systems and cloud?based document management system
• Collate completed supplier accreditation forms with supporting documentation as required by the business
• Approve and check that suppliers are loaded with the correct compliance information

Account Receivable

• Managing all SPV related AR invoices and queries

Other requirements

• Support with completion of VAT 201 returns for all SPV’s.
• Maintain up to date BBBEE certificates for all suppliers.
• Monitor administration of fuel cards & vehicle license renewals.
• Assist with IPPO and Year End Audits.
• Back-up/support – Accounts Payable and Team.
• Other ad hoc finance responsibilities in support of the finance group, as appropriate

SKILLS AND COMPETENCIES

1. Excellent attention to detail
2. Excellent MS Word and MS Excel skills
3. Delivery-orientated, able to manage time, prioritize and to adhere to strict deadlines
4. Able to solve problems logically
5. Good interpersonal skills
6. Good teamwork abilities
7. Good communication skills (verbal, written)
8. Able and willing to learn quickly
9. Able to identify opportunities for process improvement
10. Comfortable working in a fast-paced and challenging environment

EXPERIENCE, KNOWLEDGE AND QUALIFICATIONS

1. National Diploma / B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification with 1 year experience OR Minimum 5 years relevant work experience (in addition to in-service training, if applicable) is required, in particular in:

• Administration of accounts payable/receivable and creditors reconciliations
• Preparation of bank payments and cashbooks
• An environment with foreign currency payments
• Online banking

2. Relevant working experience with an accounting package (e.g. SAP, Pastel, AccPac, IFS, etc.) is required
3. Basic knowledge and understanding of BBBEE reporting (advantageous)
4. Experience in a shared services environment is an advantage
5. Experience in a multi-company or multi-entity is an advantage