The world’s leading medical & travel security services company operating from over 1000 locations in 90 countries with more than 11,000 multi-cultural medical, security and logistics experts., requires an Accounts Payable person.
Our global services include medical and risk planning, preventative programs, in-country expertise and emergency response for travellers, expatriates and their dependents of over 70 percent of the Fortune 500 companies.
Processing, reconciliation, payment and administration of supplier accounts relating to the Southern African cluster as well as the medical services center in Johannesburg, South Africa comprising of both South African and foreign suppliers. Handling and resolution of supplier queries, ensuring payment made within the required timeframes. Processing of rebill charges to other intercompany counter-parties.
Requirements
· Diploma in finance and/or accounting or ACCA level 2.
· 3 to 4 years relevant experience preferably working for a multinational company with high volume of transactions.
· Strong experience in complex supplier reconciliations.
Excellent MS Office skills, especially MS Excel skills and overall high computer literacy is an inherent requirement.
· Knowledge of accounting implications when dealing with different foreign currencies is a requirement.
Key Responsibilities
· Review ERequestor submissions and ensure that invoices and transactions captured are coded in accordance with approved guidelines.
· Review ERequestor submissions and ensure that invoices and transactions are approved in accordance with GAPP guidelines.
· Import invoices from ERequestor into SUN and ensure completeness and validity of imported details.
· Liaise with suppliers to obtain valid bank details to assist with bank account master file maintenance.
· Initiate EFT Requisitions from the system and import onto the banking platform.
· Ensure proper documentation management relating to supplier documentation in accordance with documentation management standards of International SOS.
· Liaise with and resolve all account disputes with suppliers.
· Ensure that the supplier terms both in terms of payment and discounts available are always complied with.
· Ensure that reconciliations are performed monthly between supplier statements and supplier general ledger accounts for ALL suppliers and that reconciling items are followed up and cleared in a timely manner.
· Ensure that supplier payments made monthly is properly allocated to relevant supplier accounts and cleared monthly.
· Ensure that invoices from ad-hoc (one-off suppliers) are received, processed, and paid in accordance with GAPP and within the timeframes agreed.
· Ensure that payments are matched to invoices and that sundry supplier accounts are reconciled and cleared monthly.
· Review all expense claims loaded in eRequester and ensure coding is correct (including LE and SL allocation).
· Review all expense claims loaded in eRequester and ensure that all claims are authorised in accordance with GAPP and supported by appropriate supporting documentation.
· Ensure that original documentation is collected and filed in accordance with the document management standards of International SOS.
· Ensure that expense reimbursements are made in accordance with period payment runs as communicated by the treasury team.
· Ensure that all queries on expense claims are resolved in a timely manner.
· Ensure credit card statements to be distributed to relevant stakeholders monthly.
· Ensure that all statements are returned and properly authorised in a timely manner to facilitate timely processing and capturing of transactions.
· Ensure all transactions are properly approved in accordance with the GAPP framework applicable to the African region.
· Ensure that credit card statement is reconciled monthly to the credit card general ledger account and that all reconciling items are cleared monthly.
· Ensure that relevant transactions as reflected on bank statements are captured in the accounting records in a timely manner.
· Ensure that rechargeable expenditure is accounted for properly in the relevant rechargeable account.
· Ensure that appropriate supporting documentation is provided to the financial accountant to support the transactions to be recharged.
· Perform the approved travel agency reconciliation monthly and ensure that all charges reflected in the travel agency invoices are recharged to the correct counter party.
· Provide input into the weekly, monthly, and quarterly cash flow forecast around supplier payments and expense reimbursements.
· Provide input into the budgeted cash flow forecasts.
· Work safely to protect themselves and others from injury.
· Report any work hazards. Everyone in the workplace shares this responsibility equally.
· Undertake all mandatory training as required.
· Obey all health and safety procedures including correctly wearing all PPE provided.
· Report any workplace injury, illness or near misses. It is important to notify supervisors or employers of all injuries, no matter how insignificant they seem.
· Get to know emergency procedures and the location of the first aid kit and AED.
· Ask questions to check or clarify any issues relate to OH&S training, tasks or any issue that may affect safety in the workplace.
