Accounts Payable Assistant

SUMMARY:
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POSITION INFO:

Purpose

To support the Accounts Payable team in meeting the departmental targets and objectives. To meet customer and business needs by processing invoices, and expenses and resolving queries in a timely and accurate manner.

Key Responsibilities

• To process all overhead invoices via APA (No PO, No pay policy)
• Check and process Personal Expense claims in line with company policy
• To manage the AP email inbox and re-directing queries
• To escalate any potential issues to the relevant Manager
• To check and file master-file data changes to Supplier records including change of bank details
• Complete supplier statement reconciliations
• Assist with supplier queries via phone-calls or emails
• Cover team members in times of absence
• Ad-hoc duties and projects as required

Knowledge, Skills and Abilities

• Prompt registering of invoices
• Email boxes are up to date and all emails accounted for
• Meeting of deadlines
• Escalation of issues prior to them becoming urgent
• External and internal customer satisfaction
• Statement reconciliations completed
• Working with others
• Excellent communication skills
• Drive for excellence

Minimum Qualifications

• +2 years’ experience of working in an AP department, preferably in a retail environment
• Knowledge of Personal Expenses processes, VAT accounting and policies
• Good knowledge of Microsoft Office
• Understanding of purchase to pay process for stock and overhead supplies
• Team player, and willing to assist others whenever possible