Accounts Payable Clerk - Cape Town

SUMMARY:
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POSITION INFO:

Introduction

Our Client in FMCG based in Westlake, Cape Town is seeking an Accounts Payable Clerk to be based on-site (Head Office). Reporting to the Accounts Payable Supervisor, the incumbent will be responsible for providing key financial support to the finance department by ensuring efficient management of financial performance areas.

The ideal candidate will take responsibility for capturing creditors' expense data in alignment with purchase orders and receipts, reconciling creditors, rebates, and discounts, and performing detailed analysis of creditors' aging.

Duties & Responsibilities

The primary duties for this role encompass, but are not limited to, the following:

1. Processing and Validation of Creditors' Expense Data

• Ensure accurate vendor selection by reviewing approved purchase orders.
• Address and resolve outstanding open purchase orders promptly.
• Validate invoices against SARS VAT requirements, company policies, and process creditors' invoices accordingly.
• Accurately allocate invoices to the appropriate accounts, brands, and regions.
• Prepare comprehensive creditors' reconciliations and provide supporting documentation for payments.
• Handle vendor queries and escalate issues to the supervisor when necessary.
• Maintain and monitor open purchase orders and open receipt/not-invoiced reports.
• Process non-stock journals as required.
• Oversee daily freight expenditure, including preparing and uploading payments.
• Manage monthly vendor costs, ensuring accruals are accounted for and providing accrual details to the Accounts Payable Supervisor for month-end submissions.
• Share details of all fixed asset purchases, along with supporting documentation, with the Accounts Assistant responsible for maintaining the Fixed Asset Register.

2. Overhead Management via Credit Cards and Expense Claims

• Distribute credit card statements to cardholders.
• Ensure timely reconciliation and follow-up on outstanding credit card recons.
• Reconcile staff accounts linked to credit cards.
• Review and validate expense codes.
• Verify that all expense claims are accurate, complete, and appropriately authorised.

3. Cashflow Projections

• Develop monthly cashflow projections for fixed payment schedules.
• Oversee the cashflow management of assigned vendors according to SAGE payment terms.
• Monitor payment schedules against cashflow, identify permanent or timing differences, and ensure payments are finalised before runs.

Desired Experience & Qualification

Qualifications

• A matric (Grade 12) certificate, including passing grades in mathematics/math literacy, English, and accounting.
• A completed 3-year recognised national diploma in accounting, business studies, or bookkeeping.

Requirements

• At least 2 years of relevant accounting experience, with a strong focus on reconciliations (experience in the FMCG sector is a plus.
• Proficiency in numerical work and intermediate MS Excel skills.
• Experience working with SAGE Accounting Systems is an advantage.
• Excellent interpersonal skills, with a focus on delivering high-quality service to internal stakeholders.
• Strong organisational skills, independent work ethic, and initiative-driven approach.
• Ability to manage extended hours when required.
• High attention to detail, urgency, and adaptability to dynamic environments.
• Team-oriented mindset, with a willingness to collaborate and share responsibilities.

Package & Remuneration

up to R360K, benefits included