Accounts Payable Controller

SUMMARY:
Calling all immediately available AP Controllers!!

POSITION INFO:
A South African holding company, within the Shared Services environment, is seeking an Accounts Payable Controller to join their team.
 
As an Accounts Payable Controller, you will responsible for the following:

• Verify the accuracy of all creditor-related documents sent to the Head Office.
• Ensure that tax invoices are legally compliant.
• Request statements in a timely manner.
• Authorize and process invoice payments.
• Oversee the vendor application process.
• Identify errors or discrepancies in transactions.
• Process new supplier accounts.
• Administer branch supplier contracts.
• Maintain knowledge of both local and international suppliers.
• Manage your portfolio of suppliers paid by the Head Office across various branches.
• Address and resolve branch and supplier queries and requests.
• Oversee, review, and track journals.
• Follow up on outstanding invoices and statements.
• Reconcile invoices, statements, and ERP system data.
• Ensure proficiency in conducting reconciliations.
• Submit all EFTs to the supervisor at least two days before the month-end.
• Responsible for overseeing the vendor age analysis.
• Provide valid reasons or explanations for any long-outstanding items.
• Ensure that vendors are paid according to the agreed terms and conditions, to effectively manage the company’s cash flow.
• Build and maintain positive vendor and internal customer relationships.
• Minimize and resolve vendor and internal queries at the most basic level of complexity.
• Collaborate with the Procurement and Administration departments to resolve GRIR (Goods Receipt/Invoice Receipt) issues.
• Review automatic reconciliations and manually match discrepancies.
• Assist with additional workloads and support vendor rotation when requested or required.
• Process EFT payments accurately and efficiently.
• Resolve queries across various business units.
• Liaise with the Debtors Department and Sales to address supplier deductions related to customers.
• Ensure that all invoices are accompanied by a statement and that the balance brought forward is accurate.
• Possess a solid understanding of foreign payments.
• Provide proof of payment to suppliers when requested.
• Verify B-BBEE (Broad-Based Black Economic Empowerment) status with vendors.
• Accurately capture company credit card transactions within the appropriate period.
• Process and manage expense claims.
• Confirm inter-company accounts and reconcile as needed.
• Prepare and manage budgets.
• Process journals accurately.
• Oversee all activities related to the payment cycle.

• Completed Matric
• Minimum 2-3 years’ experience
• Excellent attention to detail
• Excel experience