Accounts and Purchasing Administrator

Recruiter:

Empire Recruitment

Job Ref:

JHB000021/Trin

Date posted:

Wednesday, April 9, 2025

Location:

Johannesburg, South Africa

Salary:

250000 Annually

SUMMARY:
Job Opportunity: Accounts and Purchasing Administrator
Position: Accounts and Purchasing Administrator
Industry: Global Equipment Solutions Provider

A leading global provider of integrated equipment and service solutions to the retail industry is seeking an Accounts and Purchasing Administrator to oversee accounts receivable and purchasing operations. This role requires a detail-oriented individual capable of managing high volumes in a dynamic environment, ensuring timely collection of outstanding invoices, maintaining precise transaction records, and resolving payment discrepancies effectively.

POSITION INFO:

Key Responsibilities:

Accounts Receivable

Ensure adherence to financial policies and internal controls to mitigate risks.
Optimise collection processes to minimise bad debts and enhance cash flow.
Proactively manage credit collections, ensuring compliance with established credit terms and limits.
Monitor customer accounts for non-payments and irregularities.
Process monthly customer statements and reconcile accounts.
Follow up on overdue payments and ensure accurate payment allocations.
Investigate and resolve customer queries promptly.
Participate in weekly credit meetings, providing updates on customer accounts.

Accounts Payable

Accurately capture invoices and match them to Goods Receipt Notes (GRNs).
Ensure the GRN Trial Balance is reconciled at month-end.
Perform monthly reconciliations of all supplier accounts.
Liaise with suppliers regarding invoices, payment queries, and banking details.
Verify and update supplier banking information.
Maintain organised filing of all creditor documentation.
Understand and manage accruals and cutoff dates.
Investigate and resolve discrepancies on vendor accounts.
Prepare payments for creditors and Cash on Delivery (COD) accounts within designated timelines.
Generate remittance advices and ensure payments are accurately recorded in the banking system.
Address and resolve payment-related queries efficiently.
Ensure timely filing of approved payments.

Additional Duties

Manage procurement of office groceries.
Coordinate travel bookings.
Handle all petty cash transactions and reconcile travel expenses.

Desired Skills & Qualifications:

Exceptional attention to detail with a high degree of accuracy.
Strong communication and interpersonal skills, with the ability to be firm yet fair.
Ability to manage high volumes of work and multitask effectively.
Capability to work under pressure in a fast-paced environment.
Knowledge of general accounting principles and auditing standards.
Analytical mindset with problem-solving abilities.
Discretion and trustworthiness in handling confidential information.

Requirements:

Relevant accounting qualifications and experience.
Previous experience in accounts receivable and payable roles is essential.

Apply Now and Become a Part of a Global Leader in Restaurant Equipment Solutions!

#BuildingYourFuture #FinanceJobs #AccountsAdministrator #PurchasingAdministrator #JoinOurTeam #JobOpportunity #Recruitment #CareerGrowth

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Accounts and Purchasing Administrator

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Desired Skills & Qualifications:

Requirements:

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