Admin Assistant

SUMMARY:
Our client is seeking a dedicated and organized Admin Assistant to support the Financial Controller in coordinating the daily financial operations of the company. This role will involve a variety of tasks such as planning, monitoring, and reporting on key financial functions including the general ledger, debtors, creditors, inventory, job costing, invoicing, balance sheet, petty cash, cash book, and bank. The position will report directly to the Financial Controller.

POSITION INFO:

Key Responsibilities:

• Process cash book entries and perform bank reconciliations.
• Manage petty cash, including disbursements, replenishments, and reconciliations.
• Prepare EFT requisitions and ensure supporting documentation complies with company SOPs and mandates.
• Assist with reception duties as needed.
• Process debtor and cash sales invoicing accurately and promptly.
• Reconcile and balance intercompany transactions.
• Complete monthly creditors reconciliation.
• Ensure compliance with company mandates and escalate any issues in the process.
• Assist with external audits and SARS audits.
• Serve as a financial and administrative link to operations when required.
• Reconcile and capture all expense claims.
• Assist in generating job reports as needed.
• Handle any other ad hoc financial tasks and duties as directed.

Personal Attributes:

• Professional and presentable, with excellent communication skills to engage effectively with internal and external stakeholders.
• Analytical thinker, deadline-driven, and possessing a strong work ethic.
• Ability to work independently while being an active team player.
• Methodical and systematic in approach.
• Positive, self-motivated, and confident in working with colleagues and management.
• Honest, reliable, and responsible.

Experience and Qualifications:

• 2-3 years of relevant experience in a similar financial administration role is essential.
• A relevant certificate or diploma in finance/accounting is advantageous.
• Strong understanding of basic accounting principles (e.g., debits/credits) is essential.
• Intermediate working knowledge of Pastel Partner is required.
• Experience in administration, cash book management, and creditors is advantageous.

Computer Literacy:

• Intermediate proficiency in Excel.
• Familiarity with Pastel Accounting Partner Package V18 is highly advantageous.

This is a great opportunity for an individual looking to grow their career in finance while contributing to the smooth operation of a thriving business.

 

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