Admin Assistant -Fixed Term Contract

SUMMARY:
A client of ours based in Bedfordview is looking for an Admin Assistant for a fixed term contract.

POSITION INFO:
Location: 
Bedfordview-Johannesburg

Requirements: 

• At least five years of experience in a similar role with contactable references
• A Bachelor's degree will be advantageous
• Applicant needs to be proficient in the use of Sage One Accounting software and Microsoft Suite

• Handling incoming emails and forwarding where necessary, addressing enquiries and corresponding with management, staff, suppliers and customers
• Creditor reconciliations and sending the payment sheet timeously to the payments department
• Processing supplier and customer invoices on the Sage One Accounting System
• Sending out customer statements monthly
• Invoicing tenants across the various rental properties
• Processing all shipping documents and ensuring they are readily available on the shared drive system
• Allocating of early settlement discounts – creditors and debtors
• Following up on outstanding debtors accounts
• Updating HR register with leave, loans, fines etc
• Sending monthly age-analysis sheets to the bank
• General filing
• General upkeep of the office and its maintenance
• Managing internal office policies and procedures
• Placing orders with suppliers for o?ice equipment, tools, uniforms, stock etc
• Booking medicals and or training for staff members and ensuring all staff members are compliant with HSE requirements
• Any other administrative tasks reasonably required of an admin coordinator

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