Admin Clerk [Creditors & Debtors] - Germiston

Recruiter:

Interwaste

Job Ref:

GP_IW

Date posted:

Monday, December 5, 2022

Location:

Johannesburg, South Africa

Salary:

Market Related

SUMMARY:
A leading Waste Management Company is seeking the veteran services of an Admin Clerk [Creditors & Debtors] to join its team in Germiston

JOB DESCRIPTION:

PURPOSE OF POSITION:

The Administrative Clerk is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.

RESPONSIBILITES RELATING TO KEY PERFORMANCE AREA

Capturing invoices, matching it with a PO raised by someone else. Also creating PO''''''''s on Ad-hoc stuff themselves
Asking Vendors for Statements in order to do a full recon.
Loading Payment
Follow up on invoices/credit notes not received
Follow up on Vendor''''''''s having balances outstanding
Accounting package used is Navision (Advantage)
Assisting with queries
Processes all invoices and ensures all necessary information is attached e.g. signature, order, POD and quote if necessary.
Ensures all orders have been expensed correctly to the correct expense and/or vehicle.
Ensures all fuel is processed correctly and to the correct accounts.
Reconcile vendor accounts on System to prepare for payments.
Ensure correct reconciliation and a timeous payment.
Ensure that reconciliations are finalized and approved according to internal deadlines.
Ensure correct payment terms are adhered to.
Ensure legal entities are correct on Invoices and Statements.
Follow up on outstanding invoices and claims.
Resolve outstanding invoices and claims on reconciliation.
Maintain cordial lines of communication with suppliers and the company’s different Departments.
Ensure that invoices have been correctly processed on account where necessary.
Send work flow query invoices to stores.

Capture of Debtors Master Data.
Process invoices / credit notes / pro-forma statements
Administering Debtors / Debt collection
Follow up on outstanding accounts
Contact debtors and request payment
Provision debt / debt reports
Maintain accurate records of debtors accounts
Maintain records of all transactions and correspondence regarding debtors accounts
Preparation / reconciliation of documents for processing
Processing of Weekly and Monthly Wages to be signed off by the Depot Manager
Communicating with Payroll regarding any and all queries.
Process claims/orders
Employee Filing and Database maintenance
Adequate Capturing of Employee leave

MINIMUM REQUIREMENTS

Grade 12 / Matric
Advanced Level in MsOffice
Navision Experience
Proven experiencein admin and with a logistics background,
Experience with routing systems

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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