Admin Supervisor (Pietermaritzburg)

SUMMARY:
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POSITION INFO:

Overall Purpose of the Job:
The Administration Supervisor is responsible for overseeing all cash handling, data capture including supplier invoices, and addressing cashier queries throughout the day. This role also reconciles all creditors' accounts and service provider invoices, submitting them for the General Manager's consent to authorize payment. The Administration Supervisor ensures the accurate and efficient processing of financial transactions and maintains high standards of financial integrity and operational excellence.

Traits:
- Organized
- Detail-Oriented
- Reliable
- Energetic
- Willingness to Learn
- Disciplined
- Strong Leadership Skills

Key Tasks and Responsibilities:
- Ensure all cash handling procedures are followed accurately and securely.
- Manage data capture processes, including goods received, goods returned, and supplier invoices.
- Address cashier queries and provide support throughout the day.
- Reconcile creditors' accounts and service provider invoices, preparing them for the General Manager's approval.
- Maintain accurate financial records and ensure timely processing of payments and receipts.
- Comply with requests from group management and assist with tasks outside of the ordinary day-to-day roles and responsibilities as reasonably requested.

Qualifications:
- Matric
- Bookkeeping Qualification
- Accounting Qualification (advantageous)
- Valid driver’s license

Experience:
- 3 to 4 years working in an administrative role for a retail operation (advantageous)
- 1 year working as a bookkeeper (greater advantage)

Knowledge and Skills:
- Computer literacy is essential
- Knowledge of the fuel and FMCG industry (advantageous)
- Experience with speed points and Arch software (advantageous)
- Financial acumen and experience in budgeting and financial management

Attributes:
- Honest, loyal, reliable, and trustworthy
- A ‘Can-do’ attitude
- A problem solver
- Team player
- Self-motivated
- Ability to work under pressure and deliver accurate work within a deadline-driven environment
- Ability to multitask
- Be independent and proactive
- Time management skills
- Possess excellent communication and interpersonal skills
- Ability to work with individuals at all levels of the organisation.
- Ability to take the initiative
- Be able to take responsibility
- Positive mindset