SUMMARY:
Purpose of the position:
To oversee the management, purchase and replenishment of goods to ensure maintenance of stock levels and financial management.
POSITION INFO:
Qualifications & Skills required:
- Matric
- Business administration/management Diploma
- 5 years experience in FMCG of which at least 2 years must be in a managerial role.
KEY RESPONSIBILITIES:
Stock ordering:- Maintain Stock plans for ordering.
- Process suggested ordering on Win Branch and place order with suppliers.
- Analyse sales and ensure stock levels are correct to minimize stock loss.
- Maintain storeroom Bin Card
Stock receiving:- Ensure staff receive correct quantities of stock suppliers.
- Supervise the maintenance of the storeroom and ensure proper arrangement of stock after delivery.
- Oversee the unpacking or stocking of shelves as may be required.
- Oversee the standard of merchandising to ensure appropriate stock presentation as may be required.
Stock capturing:- Correctly capture stock / invoice on back-office systems, Win Branch.
- Capture all invoices as soon as possible after delivery, before stock take can take place on following day.
- Ensure selling prices are adjusted correctly according to margin if there is a change in cost price.
- All processed invoices to be given for payment as soon as possible
Stock takes:- Supervise ongoing stock takes weekly to ensure stock levels are accurate.
- Check variance after each stock take.
- Update stock levels to finalize stock take.
- Wastage control.
Promotions:
- Ensure posters are on display and leaflets distributed.
- Ensure all promotions are scanning correctly on POS systems
Stock order schedules:- Set up a schedule as to what days of the week, weekly orders and deliveries take place
Reporting / Admin:- Do daily tasks on Win Branch:
- Fuel receiving
- Daily Workflows
- Reports when required by management
- Month end reports on 1st of every month
Financial Management:
Cash Handling:
- Manage all money generated on site and the application of this money.
- even if delegated.
- Ensure that the necessary systems are in place to control cash, bank transfers etc. Handling bank payments.
Creditors:
- Deal with a large number of suppliers with a variety of products.
- Negotiate the best prices and terms with suppliers in order to maximise profitability.
Profit and stock control:
- Ensure that the best quality product at the best available price, in the right quantity is always available on site and that it is merchandised correctly to ensure a pleasant shopping experience for you customer.
- Know competitor actions, and do price tracking regularly.
- Maximise Gross Profit levels and minimise expenses.