SUMMARY:
Purpose of the position:
To oversee the management, purchase and replenishment of goods, ensure maintenance of stock levels and financial management.
POSITION INFO:
Qualifications & Skills required:
- Matric.
- Business administration/management Diploma would be advantageous.
- 5 years experience in FMCG of which at least 2 years must be in a managerial role.
KEY RESPONSIBILITIES:
Stock ordering:- Maintain Stock plans for ordering.
- Process orders on system and place order with suppliers.
- Analyse sales vs stock levels to minimize stock loss.
- Maintain storeroom Bin Cards.
- Set up a schedule as to what days of the week, weekly orders and deliveries take place.
Stock receiving:- Ensure staff receive correct stock quantities from suppliers.
- Supervise the maintenance of the storeroom and ensure proper arrangement of stock after delivery.
- Oversee the unpacking of stock onto shelves.
- Oversee the standard of merchandising of stock presentation is as per requirements.
Stock capturing:- Capture stock onto system.
- Capture all invoices after delivery, before stock take can take place on following day.
- Ensure selling prices are adjusted correctly according to margin if there is a change in cost price.
- All processed invoices to be given for payment.
Stock takes:- Supervise ongoing stock takes weekly to ensure stock levels are accurate.
- Check variance after each stock take.
- Update stock levels to finalize stock take.
- Wastage control.
Promotions:
- Ensure posters are on display and leaflets distributed.
- Ensure all promotions are scanned correctly on POS systems.
Reporting / Admin:- Do daily tasks on Win Branch:
- Fuel receiving
- Daily Workflows
- Reports when required by management
- Month end reports on 1st of every month
Financial Management:
Cash Handling:
- Manage all cash generated on site.
- Ensure that the necessary systems are in place to control cash, bank transfers etc.
- Handle bank payments.
Creditors:
- Deal with a large number of suppliers with a variety of products.
- Negotiate the best prices and terms with suppliers in order to maximise profitability.
Profit and stock control:
- Ensure that the best quality product at the best available price, in the right quantity is always available on site and that it is merchandised correctly to ensure a pleasant shopping experience for you customer.
- Know competitor actions, and do price tracking regularly.
- Maximise Gross Profit levels and minimise expenses.