Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.
CORE PURPOSE OF JOB
SAIMI seeks to appoint an Administration Officer to provide administrative support to the National Seafarer Development Programme (NSDP) and ensuring effective support and coordination of the NSDP activities to the benefit of the seafarers and the overall Operation Phakisa objectives. Support in management of stakeholders and related administrative functions. Position reports to the NSDP Manager.
KEY PERFORMANCE AREAS
1. NSDP Administration
1.1 Assist NSDP Manager to ensure effective support and coordination of the NSDP activities to the benefit of the seafarers.
1.2 Ensure that the NSDP is managed and reported on in line with the requirements of its funders.
1.3 Assist with the development and implementation of a Quality Management System for the company's NSDP project.
1.4 Stand in for NSDP Manager during the latter's absence from office to ensure functional continuity.
1.5 Perform those additional functions, as determined by the NSDP Manager, to be in the best interest of the programme.
1.6 Promote and facilitate access to online learning courses for learners.
2. Stakeholder Engagement
2.1 Liaise with various supporting associations to ensure that Learners utilise their publications/forums/reference libraries etc., to gain a broader knowledge of the subject matter relevant to their career.
2.2 Organize various stakeholder liaison forums.
2.3 Organize regular Learner feedback forums.
2.4 Identify opportunities to market the broader NSDP to high school learners and students already in maritime studies programmes.
2.5 Identify and develop opportunities to extend the NSDP concept into other sectors.
2.6 Liaison between training service providers and NSF.
2.7 Initiate, suggest, and support communication efforts with stakeholders to share information on the NSDP.
2.8 Work closely with NSDP service providers to ensure efficient delivery of training programmes.
2.9 closely with NSDP service providers to ensure efficient delivery of training programmes.
3. Information Management
3.1 Implement and maintain a systematic filing system for the Department (both hard copy and electronic).
3.2 Maintain departmental information and documents on the shared departmental intranet site or website as may be required.
3.3 Assist NSDP Manager with research and collation of data.
3.4 Maintain records and statistics of all training related activities and individual Learners' training progress.
3.5 Maintain electronic database of Learners' details & training progress.
3.6 Maintain all relevant records such as Service Level Agreements, Learner Agreement templates, meeting minutes, forum outcomes, policies, procedures, project reports etc.
3.7 Maintain a comprehensi
