Administrative Assistant

SUMMARY:
Our client is looking for an experienced Administrative Assistant to support the Finance and HR team

POSITION INFO:

Our client is looking for an experienced Administrative Assistant to support the Finance and HR team. The successful candidate will play a vital role in ensuring efficient administrative operations, with responsibilities including statutory submissions, contract management, and general office support. 

Responsibilities:

• Statutory Submissions: Oversee and manage all statutory submissions, ensuring they are submitted on time.
• Company Resolutions: Ensure company resolutions are signed and sent to the Board.
• Company Registration: Assist with company registration processes as needed.
• Board Meetings: Take minutes during board meetings and manage related documentation.
• Email Management: Monitor the CFO’s emails and assist with responses when necessary.
• Contract Administration: Manage contract-related tasks, including updating, filing, and renewing contracts.
• Department Efficiency: Help improve efficiencies within the finance department and coordinate regular meetings.
• Liaison Tasks: Liaise with financial institutions and SARS to support company operations.
• Ad Hoc Administration: Handle various ad hoc administrative tasks to support the team.
• HR Assistance: Assist the HR Manager with administrative tasks related to HR functions.

Key Skills:

• Strong organizational, administrative, and clerical skills.
• Excellent time management with the ability to meet deadlines.
• Competency in MS Word, Excel, Microsoft Teams, SharePoint, and internet usage.
• Superior attention to detail and accuracy in work.
• Solid communication skills, both written and verbal.
• Strong interpersonal skills for liaising with colleagues at all levels and external contacts.
• Integrity, honesty, and a positive attitude.
• Problem-solving, analytical, and critical thinking abilities.
• Experience: Minimum of 5 years of administrative experience in a corporate environment.
• Additional Skills: Strong computer skills and proficiency in English.

Qualifications:

• Education: Qualification in Business Administration or a related field.