Administrative Assistant: Student Disciplinary Hearings

KEY PERFORMANCE AREAS

1. Provide a paralegal service for Student Disciplinary matters.
2. Arrange Review Committee meetings of Council.
3. Provide professional information and communication service to staff and students.
4. Process claims submitted by Presiding Officer(s) or Chairperson(s), the members of the Review Committee members, etc.
5. Develop and maintain an effective system in respect of document management.
6. Ensure efficient and effective delivery of documents for student disciplinary hearings.
7. Provide professional service to Ombuds and Adjudicator.
8. Conduct awareness campaigns, workshops, etc.

CORE COMPETENCIES

Time management, problem solving, organising, reliability, teamwork, active listening, collaboration, result orientation, communication,[diversity, equity and inclusion], integrity, confidentiality, liaison with external stakeholders, ability to work independently, working knowledge and experience of IT systems, Computer literacy in MS Office (Word, Excel, Outlook, etc.), experience in working at higher education institution.

REQUIREMENTS

1. Matric/Grade 12 (Paralegal Diploma advantageous)
2. Minimum 5 years experience in a similar role;
3. Ability to work independently and manage files/matters with instruction by the Senior Director and Legal Advisors;
4. Ability to handle volumes of different matters, work under pressure and to use initiative;
5. Ability to prioritise and work meticulously,
6. Excellent telephone etiquette;
7. Ability to fit in well within the processes and procedures in place;
8. Experience in working at higher education institution.
9. General administration