Administrative Clerk

SUMMARY:
a New vacancy has become available for an Administrative Clerk for our client in the FMCG Industry based in Century City Cape Town.

POSITION INFO:
Main Duties/Key Results Areas: 

• Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier. 
• Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)  
• Amending and canceling Forexes.  
• Send new supplier information sheets to AP for opening accounts. 
• Generating international purchase orders  
• Amending and canceling purchase orders 
• Updates regarding supplier information e.g., changes in payment terms. 
• Validate supplier confirmation / Proforma Invoice with purchase order. 
• Ensure that management authorizes, and signs purchase order requisition forms, when required. 
• Upload documents and update reference numbers on the Dashboard. 
• Liaise with suppliers and assist various departments with the same. 
• Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.  
• Working closely with buyers daily.  
• Updating of daily DB report before COB  
• Working with Mail Chimp – refers to posting in-store and forwarding offers. 
• Forward unsold – with or without costings report.
• Compiling of GEO Price List.
• Hunting lines.
• Damaged and expired stock report.
• Compiling and sending out import statistics / weekly reports when required.  
• Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned. 
• Creating product codes on SYSPRO.
• Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
• Researching lists such as suppliers/plants for specific products when requested. 
• Updating of cold stores on the system when the delivery report is received.  
• Ensuring that no blanks or TBA are on Expedite. 
• Notifying sales admin/processing of unsold or sold loads with all relevant information.  
• All and any other related tasks and duties as requested by the Employer.

• Matric 
• Related tertiary qualifications advantageous 
• Proficient in the use of the Microsoft Office Suite 
• Relevant experience advantageous  
• Syspro experience advantageous 
• Understanding of costing and basic logistical procedures required 

• Positive attitude 
• Good communication and organisational skills 
• Ability to work independently while being a team player 
• Ability to work under pressure 
• Ability to meet set deadlines  
• Accuracy and efficiency 
• Problem solving abilities 
• Professional Conduct  
• Capable of working in a fast-paced work environment 
• Time management and organizational skills 
• Multitasking 
• Proactive 
• Energetic and enthusiastic