Administrator

SUMMARY:
Are you bilingual in English and Afrikaans, have your own transport with administration experience and a willing attitude to learn new skills working for a fast-paced finance brokerage company in Parklands?
 
Excellent opportunity where our clients only need a maximum of three years administration experience.

Must be a quick learner looking to grow skills according to the needs of our client’s finance risk management company.

POSITION INFO:
REQUIREMENTS
 

• Matric, relevant qualifications highly advantageous
• Minimum four years’ experience in Administration
• Accuracy and computer literacy essential
• Ability to learn and willing to grow in their position
• Must be deadline driven with a good turnaround time of getting work completed
• Exceptionally well groomed and well spoken in English

• Request ageings from all clients on a monthly basis.
• Any discrepancies to be addressed with the relevant client.
• Import client clients details.
• Prepare the necessary client reports as stipulated by the Specialist Broker
• Any deviation from this time standard must be discussed with the Specialist Broker.
• Ensure that client reports are error free.
• Adherence to a turnaround time of 48 hours on all tasks unless otherwise directed.
• Ensure that declarations are completed and submitted timeously to the insurer.
• Attend to any additional tasks allocated by your Specialist broker in terms of admin.
• Collate, prepare and email guarantee schedules to relevant clients.
• Prepare and email monthly financial spreadsheets prior to the end of the relevant month.
• Order stationery as needed & ensure stationery is always at optimum levels.
• Liaise with all service providers on any issues as and when they arise.
• Ensure that invoices are received timeously so that payment can be made at month end.
• Attend to the personal requests of both directors.
• Ensure that travel expenses are received from all staff members and submitted to the director by no later than the 10th of the month.
• Ensure that the overall office is neat and tidy
• Attend to clients on arrival at the office.
• Grooming and attire should be in line with the company’s corporate image.
• Telephone calls are to be answered promptly and callers are to be dealt with in a professional manner.
• IT: Vox, Telkom, Telephone system, WiFi
• Any issue must be reported to .