Administrator

SUMMARY:
Our client based in Pretoria is urgently looking for an Administrator to join their team
12 months renewable contract
Full Time On-Site

POSITION INFO:
Minimum Requirements

• B Degree or equivalent tertiary qualification.
• Minimum of three (3) years of experience in administration, specifically within procurement/financial environment.
• Oracle ERP and Power BI experience an advantage.

• Analysis and problem solving, verbal and written communication, planning and organising, flexibility, drive for results, learning focus, teamwork, service and stakeholder focus, judgement, and resilience.

• Financial and budgeting skills
• Industry, organisational and business awareness, and skills
• Quality assurance and skills
• Technical Competence in Procurement Management, Hardware, and Software
• Continued learning and/or professional development of knowledge and skills
• Enablement legislation and governance, risk & compliance, and skills
• Contract and associated service management knowledge and skills
• Procurement management and skills
• Enablement of financial management and skills
• Enablement Reporting and skills
• Capacity and Performance Management

• To engage in short-term planning and perform tasks defined in the work plan with the team leader
• To perform general administrative tasks in support of programmes and overall operations of the department, which includes but is not limited to, record management, information and communications technology coordination, procurement-related matters, and general human resources administration.
• To perform general tasks in support of the department’s financial administration and ensure the timely submission of accurate payment information. To support the team leader in his/ her role as a sub-record manager, training, facilities, IT and fixed assets representative and in effectively managing the requirements and resources of the department.
• To provide support to the team leader in the coordination of the risk processes of the department as well as maintenance of its risk matrices and action plans emanating from internal and external audits.
• Collate and provide management information on procurement matters regarding the end-to-end procurement process.
• Compile and update the GSMD procurement plan (Demand Forecast) to monitor and reduce the turnaround times for the procurement of GSMD goods and services.
• Guide and facilitate communication between the relevant stakeholders throughout the procurement process.
• Identify and respond appropriately to the stakeholder needs for specific procurement and contract renewal-related advice
• Monitor and report on the progress against the GSMD procurement plan. To ensure compliance with procurement policy, budget guidelines, and other relevant policies.
• To perform administration duties on an ad-hoc basis or projects basis as requested by the team leader.
• Ensure compliance with procurement policy, budget guidelines, and other relevant policies.