Administrator - Cape Town

SUMMARY:

Job Purpose:

Key Responsibilities:

• Document & Correspondence Management:
  
  • Manage emails, data, and correspondence critical to contracts and KPIs.
  • Prepare, type, proofread, and format documents quickly and accurately.
  • Maintain an indexed and structured document control and filing system.
• Data Collection & Reporting:
  
  • Assist in data collection, analysis, and presentation for reports, budgets, and projects.
  • Organize operational and process evaluation data packs for scheduled reviews.
  • Maintain backup systems for contractual and client data.
• Administrative & Compliance Support:
  
  • Assist with SHEQ, HR, and other procedural system management.
  • Support client communications, contract documentation, calendar management, and meeting coordination.
  • Prepare and document meeting minutes for internal and external use.
• Operational Assistance:
  
  • Prioritize incoming data, requests, and responses for streamlined operations.
  • Assist in coordinating visitors, functions, and contract-related tasks.
  • Handle tasks assigned by the Operations Manager to support operational efficiency.

POSITION INFO:

Minimum Requirements:

• Grade 12 (Matric) & relevant tertiary qualifications in administration or a related field.
• Experience in project, contract, and office administration.
• Knowledge of contractual document control and data administration.
• Experience handling operational, maintenance, and contractor-related data.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and data management systems.
• Ability to compile, manipulate, report, and present data effectively.

Key Attributes:

• Strong organizational skills with attention to detail.
• Ability to multitask and work under pressure in a deadline-driven environment.
• Common-sense approach with a practical mindset and willingness to learn.
• Effective communication skills, both verbal and written.
• Proactive problem-solving abilities and a high level of initiative.