Administrator (Engineering)

SUMMARY:
Engineering consultancy seeks an Administrator with finance experience to join the HR and Finance Divisions.


- This is a permanent position and is to start immediately
- Own vehicle and driver's license is non-negotiable

POSITION INFO:

REQUIREMENTS:

• Matric
• Debtors and Creditors Recon experience required
• Basic HR & Marketing experience required
• Experience: 3+ years’ experience (administrative office procedures, practices and equipment)
• Compliant with Microsoft Office Suite (Excel and Word advantageous)
• Online graphic design software (Canva advantageous)
• Own car and driver’s license

• Carries out his/her tasks in a professional and efficient manner in according with company policy.
• Works within a team structure.
• Is discrete, trustworthy and self-motivated.
• Demonstrates effective time management.
• Prioritises allocated duties and is able to work under set deadlines.
• Is methodical, accurate and pays attention to detail.
• Management of stationery and consumables.
• Ensures that the quantity of stock is regularly monitored.
• Issues stationery to staff and consumables to the cleaning staff.
• Purchases stock items and consumables on a monthly basis.
• Assists the HR Manager to monitor and control usage of various stock items.
• Assists the HR Manager with monitoring of expenses relating to stationery and consumables against predetermined budgets.
• Ensures that the Finance Department is compliant from an ISO perspective in respect to purchasing and the issue of consumables and stationery.

• Records management / filing and maintenance of financial documents.
• Assists with compilation and verification of mileage claims and staff claims.
• Ensures that all financial filing is completed weekly on a Friday.
• Ensures that the Fixed Asset Register is updated daily, or as and when assets are received.
• Trains employees on the use of Proman.
• Timesheets:
  • Follows up with Divisional Administrators on outstanding timesheets every Tuesday morning.
  • Collates mileage for payroll for the following Divisions two days a month: Water and Sanitation, Bridges and Buildings, Roads and Highways and Admin and Managers.

• Assists the HR Manager with general office duties and building maintenance as and when required.
• Assists the HR Manager with coordinating social events within the company, organising workshops, meetings and catering.
• Assists the HR Manager with staff parking arrangements.
• Assists the HR Manager with corporate stationery and office furniture.
• Assists with the telephone system and acts as a backup for reception.
• Takes minutes at Administration Meetings and distributes thereof.
• Assists with the ordering of toners for printers and photocopiers and provides usage count to service providers as and when requested.
• Assists the HR Manager with ad hoc HR duties as and when required.
• Assist the HR Manager with the marketing  the Company.