Adminitrative Assistant

SUMMARY:
Are you highly organised, detail-oriented, and an efficient multitasker?
We are looking for a proactive and motivated Administrative Assistant to join a dynamic team in Silverlakes. In this role, you will play a key part in supporting the leadership team, managing daily administrative tasks, and ensuring seamless operations behind the scenes.

POSITION INFO:
Minimum Requirements:

• Matric.
• An administrative qualification, or any relevant qualification, would be beneficial.
• Proven experience as an Administrative Assistant or Personal Assistant for at least 3 years.
• Fluent in both English and Afrikaans.
• Strong with numbers, bookkeeping experience is advantageous.
• Advanced knowledge of Excel will be highly valuable.
• Willingness to learn new processes, technology, and implement systems.
• Independent, with the ability to manage tasks and priorities effectively.
• Attention to detail, a positive attitude, and reliability are crucial.
• Experience in operational roles will be a plus.
• Exceptional organisational and time-management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• A proactive mindset with the ability to anticipate needs and work independently.

• Implement effective systems with reminders.
• Promote the company to clients to spark interest in its services (broker component).
• Process quotes.
• Process invoices with correct information.
• Process payments.
• Allocate online coaches to clients.
• Provide direct assistance to leadership, managing calendars, scheduling meetings, and handling correspondence.
• Maintain and organise office systems, prepare reports, and handle data entry and filing tasks.
• Serve as a point of contact for internal and external stakeholders, ensuring prompt responses and professional communication.
• Assist in planning and coordinating meetings, workshops, and travel arrangements.
• Draft, edit, and proofread correspondence, presentations, and other documents.
• Manage multiple priorities and deadlines, ensuring efficient workflow for the team.