Assistant Accountant

SUMMARY:
To conduct debtor accounting and other finance related tasks.

POSITION INFO:

SHE:

• Contribute to health, safety and good housekeeping in the workplace
• Applying safety, security and housekeeping

Quality Management System:

• Comply with the requirements of the Finance Quality Systems

Policies and Procedures:

• Comply with the Company Policies and Procedures

Financial Control:

• Participate in the Audit process
• Adhere to Financial Policies and Procedures
• Protect company assets (working capital & fixed assets)
• Detect and prevent fraud
• Promote good Corporate Governance

Customer Relations:

• Liaise with OEM customers regarding receipts and account queries

Internal Control:

• Comply with Internal Controls

General Ledger:

• Prepare monthly accrual journals
• Prepare monthly standard journals
• Prepare balance sheet reconciliations

Audits and Year-End Processes:

• Liaise with auditors and provide support for samples and other queries

Cash Management:

• Prepare daily cash forecasts
• Prepare 6 day + 3 weeks forecast
• Submit reasoning for actuals versus forecast

Forex:

• Submit applications for forward cover and spot cover
• Prepare payment according to maturity dates
• Raise goods in transit and other possible accruals

Debtors OEM:

Credit Vetting:

• Open new OE accounts

Debtors Management:

• Allocate all receipts to Debtors accounts
• Manage debtor portfolio ensuring the OE debtors book has no overdues
• Resolve all account queries
• Follow up on unpaid invoices and provide necessary documentation to clients
• Prepare and allocate Credit Notes to queries/Invoices
• Prepare and submit weekly OEM uploads
• Issue and file Statements
• Maintain Master File detail per Debtor (Debtor Profile)
• Communicate with customers regarding overdue accounts
• Reconcile customers payment and remittance to Invoices
• Analyse age analysis and follow up on long outstanding amounts
• Meet regularly with Financial Controller to work through overdue debt and setting up actions to recover funds.
• Daily, weekly and monthly debtors report

Monthly and Quarterly Reporting

• Prepare ECL calculation on a quarterly basis and process adjustments to the provision
• Prepare monthly credit note provision and process adjustments
• Process monthly undelivered sales journal
• Capture actuals, budget and forecast on Finnivo
• Capture budget and forecast on Qlik

Continuous Improvement:

• Identify improvement opportunities and make recommendations for improvements
• Participate in Continuous Improvement initiatives

Ad hoc duties:

The employee agrees to perform any reasonable duties expected by the company and the nature and scope of duties may be altered, varied or extended by the company from time to time.

Notwithstanding that the employee is employed in this position, the employee may be required from time to time to render other services at the request of the company. 

Minimum qualifications:

• Grade 12
• National Diploma or Degree in Finance
• Minimum 2-3 Years’ experience in similar role

NB! This job is now closed. You can apply for other jobs by uploading your CV.