Assistant Director Logistics Management(Asset, Transport and Facilities)

SUMMARY:
Job Purpose

• Management of Information in the Asset Management section of all asset purchases (before and on delivery to ensure the assets can be bar-coded) Providing co-operation with general asset verifications by the Asset Management team
  
  

POSITION INFO:
MINIMUM REQUIREMENTS

• An appropriate 3-year bachelor's degree/National Diploma in Logistics management/ Purchasing management/Financial management/Supply Chain Management or equivalent qualification.
• - A minimum of three (3) years' supervisory experience working in Supply Chain Management under Logistics management. Good understanding of Supply Chain Management procedures. Knowledge of Transversal contracts, Public Finance Management Act (PFMA), PPPFA, Treasury Regulations and Relevant Supply
• Chain Management prescripts. Knowledge of the Logistical Information System (LOGIS), and Basic Accounting System (BAS).
• Transversal systems. Job related skills. Computer literacy skills. Communications skills (verbal and written). Interpersonal relations. Analytical skills. Teamwork. Working under pressure. Meeting deadlines.

• Management of the Assets
• Managing and ensuring assets are well maintained in order to sustain useful lives
• Manage and ensure all assets are accounted for, thus assets are recorded on the verification lists and that these lists are signed off
• Management of Information in the Asset Management section of all asset purchases (before and on delivery to ensure the assets can be bar-coded) Providing co-operation with general asset verifications by the Asset Management team
• Monitor and review the capturing of all physical (moveable and immoveable) assets in the physical asset management registers,
• Monitor and review the allocation of assets to asset holders
• Oversee and review the monitoring of assets in accordance with the relevant policy and procedures.
• Promote correct implementation of sound asset management practices Supervise employees to ensure sound physical asset management This would, inter alia.
• Manage and ensure the effective, efficient and economic utilization of the moveable assets procured, owned or rented by the department.
• Regulate the procurement, utilization and disposal of the moveable assets Manage and ensure the ongoing availability% updating and maintenance of a valuable, comprehensive departmental assets register and Assets Management system
• Ensure timeous reporting to National Department and resolve the discrepancies of the assets
• Ensure that the maintenance and safeguarding of asset is conducted
• Stores and Warehouse
• Management of Stores and Warehouse
• Monitor issuing of goods (stock and non-stock items)
• Compare goods received with the actual order from 0-9 files
• Ensure that quality and quantity control is performed during the receiving of stock.
• Liaise with client offices regarding the collection of delivered goods.
• Liaise with Asset Management and IT on the bar-coding and verification of delivered goods and equipment.
• Ensure safekeeping of stores and warehouse items.
• Ensure that unauthorised officials do not get access to the store
• Ensure that store room is locked at all times
• Report any suspicious act to management and Security
• Follow-up with Suppliers regarding outstanding deliveries.
• Monitor 0-9 files at times by following up with Service Providers Update LOGIS where possible in terms of the new delivery date Verification of requisitions
• Monitor the Delivery stock to end users
• Monitor spot checks and stocktaking performed
• Spot checks should be performed on a monthly basis and stocktaking
• Ensure that physical quantity, system quantity and bin card reconcile at all times Report discrepancies and take corrective measures Supervisory of Staff
• Identify training needs of subordinates and recommends training Compile performance agreements with subordinates Conduct performance assessments of officials.
• Delegate responsibilities to subordinates

• Manage transport and travelling
• Notify traveller / LTCO on finalised booking
• Submit travel authorisation to Travel agent
• Manage pre-booking from the travel agent verbally or via E-mail
• Obtain an approval for official travel verify travel authorisation
• Submit travel authorisation to the Travel agent, making booking arrangements (car rental GG vehicles, conference bookings and flights as well as accommodation) for CLCC staff and for Interviews
• Allocated requisition numbers according to Departmental Travel and Fleet Management Policy to Officials
• Update licence disks for Department vehicles e.g., Busesl Trucks, Sedan and Sprinters
• Facilitate Official Flight, Transport and Accommodation Request (OFTAR) and Departmental Official Transport and Accommodation Request (DOT R) through travel agencies.
• Requesting licence and fuel cards of the departmental vehicles Inspect departmental vehicles
• Ensure the that the departmental vehicles are serviced
• Maintain the process of accidents reports for departmental vehicles

• Rendering of the emergency calls regarding the maintenance within the Building Conduct facility inspections and risk assessments Registering of all complains in the register.
• Liaise with the on-site contractors for City Property and Service Providers.
• Registering of all complaints from CLCC Office.
• Do follow ups with contractors and update the client.
• Set up data projectors and laptops for meetings and issuing pool laptops to CLCC officials for hour use
• Collection and distribution of newspapers
• Count water bottles and request water bottles on a weekly basis from the Service provider
• Check meter readings and fonNard to the service provider in order to update the number of copies used
• Replenish photocopiers papers on a photocopier machine Perform other duties as per request from the SCM Unit.
• Ensure the monitoring of parking of the vehicles.
• Maintain the physical security functions including key control, personnel* and documents.