Assistant Financial Controller (Accounts Payable)

SUMMARY:
Ensure Accounts Payable department are processing vendor''''s invoices accurately and timeously, all vendor statements are being reconciled, queries being dealt with efficiently and effectively and payments are aligned with company terms and conditions.

POSITION INFO:

Diploma in Finance with minimum 5 - 10 years relevant experience as an Accounts Payable Supervisor or Manager is essential. This is a contract position for up to 6 months to train an internal applicant into the above position. This is a hybrid position but you would be required to travel to the offices in Sandton at least once a week.

Duties will include the following:

Ensure all supplier invoices are processed accurately and timeously against GRNs

Ensure all GRN’s are matched each month

All non-procurement invoices to be processed accurately and timeously and invoices are accurately approved, including corporate credit card claim’s process

All queries received from suppliers to be followed up on timeously i.e. any outstanding invoices, price differences or overdue payments

All communication with suppliers to be conducted in a professional manner

The supplier@ email inbox to be monitored regularly and feedback provided to suppliers within a reasonable time frame

Remittances to be prepared for suppliers in accordance with the payment terms agreed to by the Procurement Department and senior Finance management and executives

Reconciliation of supplier statements and GL account to payments to be completed each month when a payment is executed.

Reconcile the aged analyses for suppliers to the GL and ensure the accounts are kept clean.

Manual Matching and checking the reports for any discrepancies or currency variations on the foreign accounts

Updating of suppliers banking details to be facilitated with the Bank & Cash Team and approve Bank Verification Form for change of banking details

Review & submit payment packs for payment runs.

Compile batches and complete batch control sheets for the payment runs

Keep supplier lists and team list up to date

Provide the team with yearly schedule for payment dates and deadline dates

Prepare monthly report on recons done per month

Provide support to the SNR FM for cashflow purposes

Provide support to the AP/AR team & assist with queries

Provide support to Operations to ensure suppliers are paid accurately and on time

Liaise with Procurement with regards to new suppliers, payment terms and purchase orders.

Assist and provide support to the Financial Controller AP/AR

Ensure policies and procedures are adhered to.

Sage ERP essential