Assistant Financial Manager (CA)

SUMMARY:
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POSITION INFO:

Job Overview

-Financial reporting and governance of aspects of South African and Mozambican Subsidiaries and the Commercial Office entity with its branches. This includes: 

• Oversight of preparation of monthly management accounts of subsidiaries 
• Oversight of preparation of Quarterly returns for Stats SA
• Interaction with auditors
• Preparation of Annual Financial Statements
• Annual budget preparation
• Oversight of taxation matters, including income tax, provisional tax, VAT, etc.
• Accounting for projects relating to subsidiaries
• Creditors management
• Insurance for subsidiaries
• Reporting results into Group reporting software (Tagetik)

-Support the Group Financial Manager in execution of all areas of Group FM role.

-Support the Group Financial Manager and Treasury Specialist in managing the administration of the collection of payments for passenger bookings for +-150 000 passengers (R800m - R900m). This includes: 

• Interaction with bankers
• Receipting cash
• Cancelling under paid bookings
• Refunding over payments
• Flights & Hotels
• Reconciliations relating to these processes
• Formalise, improve and enhance related processes.

-Ad hoc projects and business enhancements.

-Responsible for managing a department of 5 to 6 staff to achieve the department's goals:

• 2-3 treasury clerks
• 3 accountants

-Assist with any ad hoc tasks required by managerial staff.

Job Responsibilities

Subsidiaries and Commercial Office:

1. Oversee preparation of monthly management accounts for subsidiaries.

• Oversee accountants'  preparation for monthly management accounts.
• Prepare related group reporting information.
• Prepare monthly internal financial reports.

2. Completion of financial audit.

3. Completion of BEE audits.

4. Preparation of Annual Financial Statements.

5. Annual budget preparation.

6. Preparation of tax returns including:

• Income tax
• PAYE 
• VAT

7. Updating insurance requirements for the subsidiaries.

Accounting for new projects including new infrastructure projects.

Support Treasury function:

1. Formalise, improve and enhance business processes impacting on Treasury.

• Process redesign as required
• Documentation of existing and new treasury processes

2. Oversee:

• Receipting (error/query follow up)
• Walk in receipting oversee (cash collection and storage)
• Correspond with Treasury in Geneva relating to month end Reconciliation Direct transfers and cash
• Correspondence relating to Credit card reconciliations monthly
• Oversee Transfers (ensure procedures are followed)

3. Reconciliations oversight:

• Reconciliations relating to Corporate arrangements
• Float account management

4. Oversee refund process:

• DTS refunds
• Bad debt refunds

5. Datatrans management (credit card payment system)

6. Cancellations management

• Cancellations report create
• Tracking of Bookings within 65 and 45 days respectively
• Follow up on payments
• Cancellations process

7. Oversee cancellations chasers

8. Oversee manifest Cancellations on Manifest day (clean up underpaid bookings on manifest day)

9. Liaise with important high value travel

10. Oversee hotels, transfers, shuttles and insurance reconciliations and payments.

• Hotels reconciliation monthly, correspondence with hotels to acquire invoices
• Transfers and shuttles reconciliation monthly
• Insurance reconciliation monthly check and send to Geneva

11. Detailed booking investigations

• Booking events analysis
• Fraud investigations
• Dispute investigations
• Irregularities investigations
• Amendments post cruise date
• Groups related queries (GRX REPORT)

12. Banking investigations

• Iveri Back office system
• Datatrans platform
• MRSS report and bank statement
• Bank reconciliations

13. Data Provision:

• Any booking funds related reports (BKINVPA/BI itemised billing)
• Comparative figure reports for any managers on request

14. Any process or system complications follow up with Geneva/ Naples

• IT queries raised by Ticketing
• Treasury system failures (receipting file errors, Refund que errors, DTS to External systems comms delayed / not working)

15. Assist with any ad hoc tasks required from Managerial staff.