Assistant Quality Manager

SUMMARY:
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POSITION INFO:

Short Summary of the purpose of the role:

The purpose is to assist the quality consultant and director with operational responsibility in ensuring that the firm has a system of quality management that complies with the International Standard on Quality Management (ISQM) 1 and 2, applicable standards, laws, and regulations as well as the firm’s policies and procedures.

The quality manager will assist in identifying and assessing quality risks, designing and implementing responses to address those risks, and monitoring and remediating deficiencies in the system of quality management. The quality manager is responsible for providing guidance, training, and support to other personnel in the firm on quality matters.

Academic Qualifications Required :

Bcom degree with completed SAICA articles.

CTA or CA(SA) qualification will be advantageous.

Skills, Competencies, and Experience Required:

Skills

Communication skills

Organisational skills

Time-management skills

Training skills

Problem-solving skills

Multi-tasking skills

Interpersonal skills

Strong background and experience with audit methodologies and techniques

Knowledge of independent reviews

In-depth knowledge of International Accounting Standards (IAS)

In-depth knowledge of IFRS and IFRS for SMEs

In-depth knowledge of International Standards for Auditing

In-depth knowledge of the SAICA, IRBA, and IESBA Code of Professional Conduct

Knowledge of SAICA & IRBA Continuing Professional Development Policies

Knowledge of ISQM 1 and ISQM 2

Knowledge of the South African Auditing Practice Statements (SAAPs) especially SAAPS 3

Attention to detail

Policy drafting skills

Ability to work in a team

Competencies

Academic/technical knowledge at an advanced level

Professionalism

Experience

Completed SAICA articles with an auditing background

Required Computer Packages:

Microsoft Office

Caseware

Caseware Audit International

Excel (advanced knowledge will be advantageous for reporting purposes)

Greatsoft (advantageous)

Key Duties and Responsibilities – Key Performance Indicators

· Uphold quality standards and ensure effective quality risk management within all departments at the firm.

· Assist with establishing and facilitating, implementing, maintaining, and where necessary improving the quality management system including policies within the firm.

· Identifying additional quality risks.

· Assist with root cause analysis and remedial action plans.

· Carry out ISQM monitoring regarding the firm’s quality manual, monitoring plan, and ISQM 1 and 2.

· Perform engagement and internal quality reviews which will include audit, other assurance, independent review, compilations, and other service engagements in terms of the firm’s quality management system to ensure compliance with IRBA/SAICA/firm and network review standards and requirements.

· Review high-risk engagement files in compliance with auditing standards.

· Review specific (theme-based) working papers and checklists.

· Review assurance, agreed-upon procedures, and other applicable reports.

· Review and ensure client take-on procedures in accordance with the firm’s Quality Management Policies.

· Collecting and analyzing quality data.

· Assist with internal network reporting requirements as well as external reporting requirements in relation to quality management and risk compliance.

· Perform quality checks on the IRBA fee declaration documents for annual submissions.

· Report to quality consultant and the director with operational responsibility.

· Draft required reports.

· Assist with drafting and updating policies.

· Preparing and updating working paper templates and other required documents such as engagement letter templates.

· Keeping and monitoring quality registers to ensure they are up to date.

· Guides process for the retention and assembling of engagement files.

· Review and keep track of reportable irregularities submission and timeframes.

· Assist with the organization and management of the firm’s System of Quality Management folder and PKF Forms folder on the Intranet.

· Assist with CPD reflective plans and monitor whether required development and training has taken place.

· Assist with training, identify areas of training based on quality reviews, prepare content, and provide training.

· Attend APC meetings and keep accurate minutes of these meetings

· Remain current with new/latest developments and requirements, technical updates, and legislation changes, and attend workshops.

· Research and meet with personnel regarding audit, accounting, and quality issues and assist with technical queries to partners and managers.

· Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.

· Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

Other Responsibilities

· Assist within the audit department or independent review department when required.

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