BOH Anchor

SUMMARY:
The main purpose of the BOH anchor is to manage the lodges' financial/reception/administration office—reports to the General Manager.

POSITION INFO:
Checking and processing all supplier invoices.

Summarize weekly expenditures and hold finance meetings regarding expenditure and budgetary planning.

Facilitate queries relating to suppliers and once-off payments.

Work with actual vs budgetary YTD figures, check the general ledger, provide the head office with explanations regarding monthly variances, and provide accurate forecast expenditures.

Co-ordinate CAPEX expenditure and check that all CAPEX requests and Owner’s Discretionary Forms are filled in correctly and received at HO.




Manage the petty cash and forex float weekly, ensuring that all receipts are collected and processed and booked to the correct discretionary expense line.

Check that all revenue is recorded and collected from the relevant parties.

Completion of revenue & occupancy spreadsheet.

Write relevant reports.

Full management of Me Julies, stock control, budget and refurbishing. Manage the reception team and the operation of the back office, including the switchboard, radio communication and daily administrative duties.

Liaise with head office in terms of guest information and queries, updating the day sheet.

Communicate guest information to the relevant staff accurately and timeously.

Effective communication and administration of reception systems

Daily administration of PMS system and banking.

Management and follow-up of fault reporting.

Allocation of permits/stamps to the relevant people as required.

Providing a support function to the General Manager.

Management of lodge IT systems.