Bookkeeper

SUMMARY:
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POSITION INFO:

Job Description

Process accounts payable and receivable and manage invoices, collection of debtor transactions, track debits and maintain and monitor financial transactions. Preparation for payment of invoices. Entering transactions, confirming the accuracy of entered information, helping prepare reports as necessary, and completing any other duties as required.

Minimum Requirements

• Matric – NQF Level 4
• Tertiary Qualification – Bookkeeping to Trial Balance 5 years’ experience
• Computerised Accounting Package - Oracle
• PC Literacy (Full MS Office Package)
• Trial Balance reporting – Bank, Debtors, Creditors with detailed transactions and reconciliation.
• Excellent verbal and written communication skills.

Competencies

• Teamwork - Promote Team Effectiveness, morale and productivity and works with others to create an environment of Co-operation and Trust.
• Influencing and Motivation – Effectively gains commitment from others to key decisions and builds rapport with contacts inside and outside the business.
• Service Delivery – Actively anticipates the needs of the external and internal Customer so their needs are met and exceeded.
• Communication – Communicates in a clear and consistent way; fosters open communication, speaks truthfully, listens to others, and values all opinions.
• Innovation – Create new opportunities, fostering an environment where innovative ideas and experimentation are encouraged.
• Planning and Organizing Resources – Effectively plans and allocates resources to meet short – and long-term business needs, develop self and team to be future ready.
• Decision Making – Makes balanced and accurate assessments of people or situations using a broad range of information. Choose the way forward.
• Commercial Acumen – Understands the business and commercial drivers, using this knowledge to make inform decisions which benefit both the Customer and Business.
• Problem Management – Taking initiative to prevent and solve issues to provide superior Customer experience and support the business to run smoothly.
• Commitment – Avidly pursues business goals, has a bias for action, sets exacting standards for achievement.
• Strategic Vision - Establishes and communicates a powerful future state for own area and effectively influences overall business mission.

Values

• Customer First – Always
• People – The foundation
• Innovation – The best
• Teamwork – Winning together.
• Accountability – Ownership
• Integrity – Stewardship commitment
• Accurate Result and Solution driven – Problem Solving
• Independence
• Analytical Insight
• Good oral and written English communication skills.

Result Areas

• Bank: Accurate processing and reconciling of the daily and Month End Bank Statements / Cash Book and Cash Flow.
• Accounts Receivable: Ensure invoice queries are dealt with promptly and recorded. To follow up on and to endeavour quick resolution and excellent customer service.
• Accounts Payable: Ensure that invoices and payments are properly approved and processed in a timely and accurate manner.

Education

Formal Education

High School (NQF 1 - 4)

Certificate (NQF 3 – 5)

Occupational Qualification (NQF 3 - 7)

Degree (NQF 6 – 10)

TASKS AND RESPONSIBILITIES

• Detail orientated on all areas of a project or task, and thorough in reviewing thereof. Monitoring and checking work or information.
• Organizing time and resources efficiently and prioritizing tasks to meet daily deadlines.
• Excellent Communication Skills to build Customer Relationships, foster collaboration and teamwork, contribute to clear reporting and presentation.
• Critical Thinking soft skills to analyse data objectively and understand all facets of financial issues, to identify them and determine the reasons behind them using relevant information and asking structural, outcome-based, and open-ended questions.
• Analytical thinking and problem solving by breaking down complex information and identifying cause and effect relationships and making connections between two factors.
• Transparency to establish trust and to help drive progress and increase Customer satisfaction.

Job Responsibility

• Provide an effective and efficient Debtors and Creditors Function.
• Prepare Month End reports for Financial Controller
• Create / implement Internal Controls and Procedures.
• Year End Audit Requirements.
• Assist with Financial Year End.
• Full Debtors function – collections, data base, queries.
• Full Creditors function – check reconciliations, payments, data base, queries
• Stand in for Finance Controller when required.