Bookkeeper

SUMMARY:
Our client, a prominent player in the retail sector, is seeking a Bookkeeper to join their dynamic team. This role is essential for maintaining the company’s accounting, administrative processes, and ensuring financial accuracy.

POSITION INFO:

Key Responsibilities

1. Monthly & Year-End Reporting:

• Prepare and finalize monthly financial statements, including journal entries.
• Review and process expense reports, monitor and analyze credit card expenses.
• Prepare Year-End Financial Statements and coordinate audits with supporting documentation.
• Ensure compliance with statutory requirements, including stock-taking.

2. Reconciliations:

• Reconcile bank statements twice weekly and resolve queries promptly (within a week).
• Check store cash-ups and ensure accurate account balances monthly.
• Perform monthly balance sheet reconciliations with supporting documentation.
• Conduct timely creditors reconciliations for monthly payments.

3. Payments:

• Load payments, including fixed monthly payments and creditors, ensuring proper documentation and approval by a Director.

4. Asset & Contract Management:

• Maintain a detailed fixed assets register.
• Manage contracts and ensure service levels are consistently met.

5. Payroll Administration:

• Process accurate monthly payroll, including timesheets, overtime, and leave records.
• Maintain staff contracts, remuneration schedules, disciplinary records, and statutory compliance for manpower.

6. Equity & Compliance:

• Conduct quarterly equity meetings and ensure annual return submissions.

7. General Administration:

• Process petty cash transactions.
• Provide admin and accounting support to store teams, ensuring adherence to policies and procedures.
• Support cost-efficiency measures across branches.

8. Internal Controls & Processes:

• Assist in implementing and maintaining financial controls and procedures, including stock management.
• Ensure compliance with accounting standards and provide procedural support to staff.

9. Ad Hoc Tasks:

• Handle financial reports, special projects, and any administrative tasks as required by the business.

Requirements:

• Education: Relevant Accounting Diploma is essential.
• Experience:
  • Experience in the retail industry is highly advantageous.
  • Proficiency in SAP, Pastel, and Psiber is preferred.
• Skills:
  • Competent, accurate, and detail-oriented problem-solver.
  • Energetic, proactive, and able to take ownership.
  • Strong team player with excellent communication skills.
• Other Requirements:
  • Availability to travel (reimbursement provided if using own transport).
  • Willingness to be on standby every second Saturday for store support.