SUMMARY:
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POSITION INFO:
Seeking a Bookkeeper/Payroll Professional who is confident in managing financial tasks, can problem-solve in a fast-paced environment, and who will take full ownership of their responsibilities.
Minimum Requirements
- 10 years' experience in Bookkeeping and Payroll
- Bookkeeping qualification
- Proficiency in accounting system/s (Pastel)
- Experience in migrating from one accounting software to another
- Proficiency in preparation of statutory returns (Highly Advantageous)
Main Responsibilities
FINANCE
Daily:
- Process cashbook, petty cash and journals
- Prepare cash payments
- Process electronic payments
- Manage petty cash
- Maintain bookkeeping files and provide to Financial Manager monthly for review
- Adhere to internal controls
- Ensure compliance with internal and external financial policies and regulations
Monthly:
- Process and reconcile business debit and credit card transactions and maintain supporting documentation for transactions
- Reconcile bank accounts
- Reconcile petty cash
- Reconcile income statement accounts, e.g. salaries & wages
- Reconcile balance sheet accounts, e.g. provisions
- Perform month-end procedures
- Prepare trial balance, income statement and balance sheet
- Prepare reporting package for Group
- Prepare and submit statutory returns, e.g. VAT and reconcile to general ledger
Annually:
- Perform year-end closing of financial systems
- Process year-end adjustments, e.g. accruals
- Prepare trial balance, income statement and balance sheet
- Prepare schedules and supporting documentation for audit
- Resolve audit queries
SALARIES AND WAGES
Daily:
- Manage clocking system and data
- Report on late-coming and absenteeism
- Administer leave forms
- Obtain supporting documentation for leave where relevant, e.g. medical certificates
- Maintain personnel files
- Adhere to internal controls
- Ensure compliance with internal and external HR policies and regulations
Weekly:
- Process wages and deductions
- Prepare supporting documentation
- Process electronic payments
- Print and distribute pay slips
- Prepare wages breakdown and submit to Managing Director
Monthly:
- Process salaries and deductions
- Administer employee benefits, e.g. provident fund, medical aid, bonuses, funeral policies
- Print and distribute pay slips
- Prepare and submit statutory returns, e.g. PAYE, UIF, SDL, and reconcile to general ledger
- Prepare and submit other returns, e.g. MIBCO, and reconcile to general ledger
- Administer staff loans
- Process and reconcile bonus and leave pay provisions
Annually:
- Implement approved salaries & wages increases
- Prepare and submit IRP5s and reconcile to general ledger
- Prepare and submit Workmen’s Compensation return
ASSETS
Monthly:
- Maintain fixed asset register, process depreciation and reconcile asset register and depreciation to general ledger
INVENTORY
Monthly:
- Perform period-end closing
- Reconcile to general ledger
Competencies / Skills
- Conscientiousness and sound work ethic
- Time management skills and ability to work accurately and to deadlines without undue supervision
- Excellent communication skills
- Co-ordination skills
- Proactiveness and ability to be self-motivated
- Efficiency
- Ability to work within a team
- Adaptability and problem-solving skills
- Proficiency in English
- Proficiency in IsiXhosa (Advantageous)
- Computer literacy - accounting systems, payroll systems, Microsoft Excel, Microsoft Word, Microsoft Outlook, SARS e-Filing
