Bookkeeper

Responsibilities and Duties

Accounts payable Duties – Creditors

• Processing and reconciling of all creditors (weekly & monthly). 
• Request statements from suppliers if not send to PP & PPT 
• Prepare and process invoices payments for signature
• Ensure payments are allocated to the correct Ledger Account.
• Analyze discrepancies and request unpaid invoices
• Loading of all creditors, salaries, and wages onto the bank
• Complete monthly creditors by the 25th of each month 
• Upload monthly payments, invoices by the 29th each month to be check over and release. 

• Maintain vendor files
• Assist with audit preparation and resolve any queries by auditors, supply documentation.
• Import expenses from bank account onto Pastel 
• Allocate and import all receipts from Bank statements onto pastel 
• Process credit card statement monthly
• Complete supplier credit application forms. (When required)

Salaries & Wages

• Processing weekly wages and salaries.
• HR Administrative function
• Calculating overtime.
• Leave processing.
• Adding new employees and terminating old.
• Updating of all employee records and maintaining files.
• Filing of all contracts.
• Complete UI19 forms
• Month end printing PAYE/UIF/SDL.
• Submit UIF return electronically.

Petty Cash Control

• Receipting of cash payments.
• Banking
• Monthly reconciliation
• Replenish petty cash box weekly.

General

• Assist with invoicing.
• Be able to assist in all day-to-day functions in the Accounting Department.
• Collecting of post at the post office.
• Do banking of Company money.
• Analysing credit application received.
• Responsible for all necessary credit checks for all credit applications received.
• Confirming incoming payments via the bank.
• Assist with employment confirmation.
• Ordering of stationary, resolving printer issues.
• Assist with ordering cleaning materials, coffee, tea etc. when necessary.

Computer experience

• Pastel Partner, pastel Payroll, MS Office: Excel at intermediate level.