SUMMARY:
Bookkeeper - Infor / BAAN
POSITION INFO:
Bookkeeper – Infor BAAN – Spartan
Reporting to Financial Manager
Minimum requirements:
- Matric & Accounting Diploma
- Minimum of 5 years’ experience in a similar role, preferably in a medium sized organisation.
- Experience in Financial IT systems (Infor - Baan)
- Understanding the fundamentals of Financial Management
- Excellent communication skills | Sound accounting knowledge
- Ability to work independently and balance multiple tasks simultaneously
- Excellent organisational and planning skills | Prioritisation of time
- Attention to detail | High level of integrity | Deadline driven
- Adaptability | Technical aptitude | Reliable transport
KEY RESPONSIBILITIES:
Cashbook & Treasury functions:
- Daily processing of bank transactions and allocating to sub-ledger accounts
- Loading of payments on banking profiles (Local & Foreign)
- Credit Card / Procurement Card / Petty Cash management, accounting, and reconciliation
- Foreign Exchange Contract Management
- Exchange control applications to the South African Reserve Bank
- Cash & Cash Equivalent reconciliations | Cash & Cash Equivalent reporting | Cashflow reporting
Accounts receivable management:
- Processing of customer applications
- Performing credit checks, reviewing of debtor applications
- Producing and distribution of monthly debtor statements
- Collection of debtor balances due and management of legal collection process if necessary
- Matching of payments received to customer invoices
- Following up on outstanding invoices
- Administrative task related to accounts receivable (providing customers with supporting documentation, reconciliation with customer balance)
Ad-hoc & Inter-Company/Group Invoicing:
- Maintaining inter-company/group invoicing schedule
- Invoice generation for inter-company/group charges
Fixed & Intangible Assets:
- Maintaining of the accounting and taxation fixed asset register
- Processing of asset additions, disposals, and write-offs
- Processing of depreciation and amortisation
- Fixed & Intangible Asset reconciliation | - Fixed & Intangible Asset reporting
- Fixed Asset verification
Insurance:
- Maintaining insurance register
- Annual insurance declaration management
- Administrative tasks relating to item additions, item removals, vehicle tracking device management
- Insurance claim processing and administration
Fleet Expenses:
- Management of fuel cards | New issues and cancellations | Card limit and facility limit management
Maintenance request management | Cell phones
- Management of company cell phones according to company policy
- Cell phone contract management with service providers
Ad-hoc related tasks:
- Cashflow forecasting | Reporting | Management of driver | Management of staff allowances
- Performing an analysis of key payments on a monthly basis, including telephone, photocopying, electricity, and printing expenses
- Assisting with auditing process | Assisting with month-end and year-end closure and reporting
- Assisting Financial Manager and Financial Accountant as required
General:
- Following strict procedures and processes dictated by ISO processes and company procedures
- Ad-hoc duties as required from time to time
- Always conducting yourself in a professional manner
- Supporting team with a variety and continually changing workload, tasks and projects when necessary
- Working to deadlines
- Be accommodating to unpredictable demands of the job and interruptions
- Accuracy and concentration required for calculations performed and processing, reviewing and recording of documents and transactions
- Working of additional hours as the need arises | Maintain confidentiality of information
Salary offer: R35 000-00 per month
