Buyer Administrator

SUMMARY:
Our client is looking for a Buyer Administrator to join their dynamic team in the contract cleaning industry, working in Benoni.

POSITION INFO:
Roles and Responsibilities
Job Purpose:
The Buyer Administrator is responsible for sourcing, evaluating, and procuring goods and services through the tendering process.
This role ensures compliance with procurement policies, negotiates with suppliers, and secures competitive pricing while maintaining quality and delivery standards.
 
Key Responsibilities:
Tendering & Procurement:
Identify, analyse, and respond to tender opportunities relevant to the company.
Prepare and submit tender documents in line with client specifications and company policies.
Source and evaluate suppliers based on price, quality, and delivery capabilities.
Ensure all procurement activities comply with legal and regulatory requirements.
 
Supplier & Vendor Management:
Develop and maintain relationships with suppliers to ensure competitive pricing and service levels.
Negotiate contracts, pricing structures, and terms of service with vendors.
Monitor supplier performance and ensure adherence to contract terms.
 
Cost Control & Budgeting:
Monitor procurement costs and identify opportunities for cost savings.
Ensure all purchases are within budget and align with company objectives.
Assist in forecasting procurement needs based on project or business requirements.
 
Compliance & Documentation:
Maintain accurate records of procurement activities, including contracts, supplier agreements, and purchase orders.
Ensure compliance with company procurement policies and industry regulations.
Conduct risk assessments on suppliers and procurement processes.
 
Reporting & Analysis:
Generate reports on procurement activities, cost savings, and supplier performance.
Analyse market trends to identify potential opportunities for cost reduction or efficiency improvements.
 
Qualifications & Experience:
Education: Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related field.
Experience: Minimum of 3 years of experience in procurement, tendering, or supply chain management.
Industry Knowledge: Experience in [industry-specific procurement, e.g., construction, government tenders, logistics] is an advantage.
Technical Skills: Proficiency in procurement software, MS Office, and tender management tools.
Regulatory Knowledge: Understanding of supply chain regulations, tendering laws, and compliance requirements.
 
Key Competencies & Skills:
Strong negotiation and analytical skills.
Attention to detail and ability to work with strict deadlines.
Excellent communication and stakeholder management skills.
Ability to multitask and prioritise effectively.
Knowledge of procurement best practices and supply chain principles.
 
Working Conditions:
Office-based with occasional site visits or supplier meetings.
May require extended hours during tender submission deadlines.
 
Employment Details
Employment Type: Permanent Employment
Industry: Contract Cleaning
Work space preference: Work Onsite
Ideal work province: Gauteng
Ideal work city: Benoni
Salary bracket: R 0 - 0
Drivers License: CODE B (Car)
Own car needed: Yes