CONVEYANCING SECRETARY

Recruiter:

West Coast Personnel

Job Ref:

CPT000122/MM

Date posted:

Friday, January 17, 2025

Location:

Stellenbosch, South Africa

Salary:

R 30 0 000.

SUMMARY:
Are you an experienced Conveyancing Secretary? Then this is an exciting opportunity for you to work in a fast-paced and rewarding environment, with the chance to manage your own portfolio and build strong client relationships.

Key Responsibilities:

Manage all aspects of Conveyancing, specifically transfer and bond registration.
Handle administrative duties from receiving instruction, opening files, obtaining FICA documentation, etc.
Apply for and obtain municipal rates clearance certificates and transfer duty receipts.
Draft and check transfer documents.
Facilitate the signing of transfer documents, registration, preparation of final accounts, and dispatching documents to clients.
Liaise with clients and all parties involved in the matter.
Build and maintain strong relationships with clients and stakeholders.
Administer and run your own portfolio efficiently.

POSITION INFO:
Requirements & Competencies

Matric is essential.
Legal Secretary/Conveyancing qualification would be advantageous.
A minimum of 8-10 years’ experience in Conveyancing.
Experience in township and sectional title developments, and familiarity with different bank sites would be advantageous.
Full working knowledge of Microsoft Office packages.
Proficiency with Conveyancing software packages is compulsory (e.g., Ghostconvey, E4, Filesite, Windeed, CMS).
Ability to work quickly, accurately, and independently.
Strong initiative and proactivity in handling tasks.
Exceptional attention to detail.
Ability to work under pressure for extended periods.
High level of responsibility and integrity, maintaining confidentiality at all times.
Excellent people skills and a strong team player.
Outstanding client management skills.

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