SUMMARY:
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POSITION INFO:
Minimum Qualifications and Experience:
•Matric / tertiary qualification in Accounting or Finance.
•Min. 5 Years’ experience in a similar creditors’ role.
•Previous experience in dealing with the billing of cold stores will be advantageous.
•Understanding the storage of pallets in cold stores.
•Experience in capturing invoices in the general ledger on an accounting system (Syspro advantageous).
•Intermediate to advanced Excel Skills essential (VLOOKUP’s, Pivot tables etc.).
Soft Skills:
•High attention to detail.
•Strong organisational skills.
•Ability to multi-task.
•Team player.
•Strong work ethic.
•Ability to take instruction and follow standard operating procedures.
•Ability to meet deadlines and work in a pressurized environment.
•Ability to handle pressure in processing large volumes of invoices.
•Must be organised and methodical.
•Proficient in meeting deadlines.
•Experience in dealing with high volume accounts.
•Excellent written and verbal communication skills
Main Duties/Key Results Areas:
•Take ownership of the allocated cold store accounts.
•Accounting duties:
oReceiving of supplier invoices, requiring the clerk to ensure accuracy of amounts paid and to correct bank accounts.
oProcessing of invoices from suppliers onto Syspro checking all supporting documentation.
oConfirming that processing on each account is complete before period closure.
oPrepare monthly reconciliations in accordance with standard templates and deadlines.
oDaily commentary updates on the supplier age analysis software package for the allocated accounts.
Validation duties:
oHigh volume validation of storage, handling and additional charges billed by the cold stores as per our rate sheets against our Stock on Hand reports.
oEnsure that all queries on the cold store accounts are resolved in time and kept to a minimum.
•All and any other related duties as expected from the employer from time to time.
General:
•To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
•To have responsibility for the Health, Safety and Welfare of self and others and to always comply with the requirement of the Health and Safety Regulations.
•To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
•To comply with Hume International Policies.
•To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
•This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.
