Committee Secretary (Permanent)

SUMMARY:
JOB PURPOSE:

• Draft documents as required by the Council and sub-committees.
  

• 3-year National Diploma/Degree in Business Law / Public Administration andGovernance 
• (NQF 6) / Governance Practitioner Qualification through CGISA or equivalent and related. 
• 4 Year(s) experience in administration within a board secretariat Environment.
  
  

POSITION INFO:
COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES

• Prepares and issues notices of meetings.
• Prepares the agenda and supporting documentation for meetings.
• Prepares the minutes and action lists of Council and sub-committees.
• Plans the annual calendar for meetings. 
• Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects. 
• Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
• Ensures attendance at meetings is recorded.
• Ensures all logistic arrangements for meetings are properly done.
• Records minutes and ensures effective administration of meetings.
• Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
• Draft documents as required by the Council and sub-committees.
• Tracks execution of Council and Sub–-Committees’ decisions to raise the awareness of non-execution of crucial decisions to the CEO.
• Liaises with members on general secretariat queries and facilitates signature of round-robin resolution.

• Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance.
• Conducts research as and when required in preparation for Committee meetings.
• Assists the Company Secretary to annually review the terms of reference of all 
• Committees to ensure compliance and adherence to relevant legislation and regulations.