Community Scheme / Sectional Title Manager

SUMMARY:
Our client operating in the property industry is currently looking to employ a Community Scheme / Sectional Title Manager in Port Elizabeth.

A wonderful career opportunity awaits you.

POSITION INFO:
MINIMUM REQUIREMENTS:

• Grade 12 / Matric.
• Minimum of 1 and a half years’ work experience as a Sectional Title Manager / Community Scheme Manager.
• Strong communication skills, both written and verbal, especially given the need to interact with Trustees, service providers, and clients.
• In-depth understanding of the Sectional Titles Act, Community Schemes Ombud Service (CSOS) Act, and related legislation.

• Arrange opening of Investment and current bank accounts for Schemes.
• Transfer of funds between Trust and Investment accounts.
• Arrange regular insurance valuations of schemes.
• Ensuring insurance premiums are paid to date and insurance claims management.
• Ensuring timeous payments of service providers / contractors / municipal accounts for schemes.
• Advising of Sectional Title and HOA matters, supporting and guiding the Trustees.
• Regular complex inspections.
• Assisting Trustees with maintenance related matters e.g. obtaining of quotations / reports.
• Managing annual fire equipment services and ensure required compliance certificates in place.
• Review and awareness of sale of units and transfers within the portfolio.
• Ensuring levies are charged in line with the approved budgets.
• Ensure schemes spend in line with their approved budgets.
• Review monthly debtors to ensure cash flow and liaise with debt collector regarding actions to be taken, where need be.
• Ensure resolutions are signed.
• Ensuring employees sign contracts of employment and provide relevant payroll supporting documents.
• Management of staff loans, leave and authorization of wages / salary reports, with the assistance of the Administrator.
• Making documents available to relevant parties (estate agents, lawyers, owners, banks).
• Archive and filing management, email and document management.
• Attending and minuting General Meetings and Trustee Meetings.
• Drafting notices, circulars and letters.
• Budget preparations (ensure approved budgets are loaded timeously) and attend to levy increase letters to owners & new budget resolution to be signed by Trustees.
• Review monthly community reports and distribution to Trustees.
• Review of draft financial statements.
• Management of complex loans and recovery of same via special levies.
• Ensuring complexes are registered for Tax in line with SARS requirements and annual submissions are done timeously.
• Facilitating collection procedures and reporting to Trustees, debtors and cash management.
• Drafting, with the assistance of the Bookkeeper, annual scheme budgets for the Trustees’ consideration.
• Availability over WhatsApp.
• Assistance in preparing and updating the 10-year maintenance plan.
• Assistance with rule creation and registration at CSOS.
• Attend to the take-on of new schemes and related functions.
• Represent the Trustees at CSOS disputes, where requested.

• Opening of bank accounts (current & investment) for new schemes taken on.
• Opening of Netcash account for new schemes taken on.
• Loading of debit order batch for monthly levy payments by clients.
• Daily authorizing of payments.
• Loading of monthly CSM staff salaries & distribution of staff pay slips.
• Attending to loading & authorizing of CSM & CS department invoices.
• Drafting of management agreement – for new clients and renewals.
• Doing proposals for potential new clients / meet with potential new clients.
• Marketing to bring on new schemes.