Company Secretarial Administrator

SUMMARY:
-

POSITION INFO:

Key accountabilities and decision ownership
[max 5]:
•Maintenance of all statutory records for all statutory entities, in digital format and where applicable, in hard copy format.
•Filing of annual returns to CIPC, including the conversion to XBRL.
•Lodgement of all changes to company information with CIPC including but not limited to: appointment of directors, auditors and company secretaries; and amendments to memorandums of incorporation.
•Preparation of all resolutions required to lodge changes to company information with CIPC.
•Prepare all the “paper” AGM notices for all subsidiary companies and ensure appropriate execution thereof.
•Support Finance team in attaining approval and signature of annual financial statements in a timeous matter.
•Preparing resolutions for the declarations of dividends and financial assistance in respect of subsidiary companies, in accordance with the Companies Act requirements, and
liaising with FinOps in order to ensure compliance with the solvency and liquidity requirements.
•Supporting the digitising of current and historical statutory records.
•Arrange for and co-ordinate formation of companies, deregistration and liquidation of companies.
•Assisting with minute taking, compilation of board packs and and board meeting management, where required.
•Manage trust administration and provide guidance with regards to set up of trusts.
•Ensure a smooth annual statutory audit process by independent auditors.
•Manage compliance with all Vodafone statutory systems and reporting, including the Diligent (BluePrint) platform. Day to day administrative and statutory duties.
•Assist with the management of the budget and related departmental accounting process.
•Ad hoc duties and project work from time to time.
•Raise the profile of the company secretarial and governance functions in Vodacom / Vodafone.

Key performance indicators [max 3]:
•Proven track record in managing company secretarial administration for a large number of companies (>40).
•Must be able to work independently, including setting up necessary structures to achieve the objectives of the role.
•Must be able to build relationships with key stakeholders and work with them in a collegiate and collaborative manner

Core competencies, knowledge and experience [max 5]:
•Strong organisation skills
•Meticulous attention to detail
•Ability to work under pressure
•Excellent English communication skills- both oral and written
•Excellent understanding of the Companies Act and CIPC processes, Must have technical / professional qualifications (not negotiable):
•10 years of relevant company secretarial experience.