SUMMARY:
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POSITION INFO:
Company Secretary
Market-related Salary package
Cape Town/Johannesburg
Role Purpose
We are seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while fostering transparency and accountability across the organization. This role involves direct interactions with internal and external stakeholders, including shareholders, board and committee members, service providers, and lenders and close collaboration with the executive, legal and finance teams
Responsibilities
- Provide a full spectrum of company secretarial duties in line with legislative requirements
- Ensure compliance with statutory requirements and submit annual filings (e.g., annual returns, financial statements) to regulatory bodies (CIPC, PFMA).
- Monitor changes in legislation and the regulatory environment and assess the impact on company policies and procedures. Ensure that appropriate operational controls are implemented to address new requirements.
- Manage statutory records, registers, minute books, and related legal documentation.
- Draft, negotiate, and manage legal documents (e.g., memoranda of incorporation, shareholders agreements, NDAs)
- Develop and implement governance policies such as the Board Charter, Delegation of Authority Policy, and others guided by Shareholders Agreements.
- Prepare and distribute board packs, notices of meetings, agendas, and minutes for management, board, and committee meetings in line with legislation and good practice.
- Manage the induction process for new directors, ensuring they understand their roles and responsibilities
- Ensure that the company including the board of directors and committees, complies with all relevant legislation
- Manage communication with shareholders, including preparing annual reports, notices of meetings, and resolutions.
- Build and maintain relationships with internal and external stakeholders.
- Ensure compliance with data protection laws (e.g., POPIA, GDPR) and advise on cybersecurity and data privacy governance issues.
Qualification and Experience
- Bachelor’s degree in law, Business Administration, or a related field
- Professional certification/Chartered Secretary qualification with registration at the Chartered Governance Institute of South Africa
- 5-7 years of corporate governance and company secretariat experience, preferably within a corporate group or renewable energy sector
- Strong knowledge of corporate governance framework
