SUMMARY:
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POSITION INFO:
We are seeking a diligent and detail-oriented Share & Stock Administrator to join our team. This role involves managing and processing various stock and share-related activities, ensuring accuracy and compliance with all relevant procedures. If you have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently, we encourage you to apply.
Responsibilities:
- Managing of Contracts (Points and Timeshare Resort specific): Oversee and manage the loading of contract, ensuring a smooth and efficient process.
- Managing of Sales Registers: Ensuring the relevant Sales Registers are updates correctly for all deals loaded.
- Managing of the Resale list for Timeshare (Resort Specific): Ensuring the resale lists are updates accordingly in line with the availability sheets this would include retentions.
- Timeshare Transfer Management (Resort Specific): Processing of Timeshare transfers effectively and accurately.
- Timeshare Certificate Generation: Generate and send share certificates to the relevant parties in a timely manner.
- External Agencies Commissions: Processing of the Commissions on a weekly basis
Qualifications:
- Matric certificate (required)
- FFC Certificate (bonus)
- Strong organizational and multitasking abilities
- Excellent attention to detail
- Proficiency in relevant software and systems
- Effective communication skills for dealing with secretaries, attorneys, and internal teams.
- Ability to work under pressure and meet deadlines.
Experience:
- Minimum of 3 years in an administrative role.
- Knowledge of stock and timeshare management.
- Hands-on experience with relevant software and systems for managing stock transfers and timeshare (DVC8 System).
- Experience in generating and maintaining accurate reports.
- Familiarity with legal and procedural requirements in stock / property transfers (Bonus).
- Implementing best practices for document management.
- Experience in a fast-paced environment, managing multiple tasks simultaneously.
