Conveyancing Secretary – Cape Town

Key Responsibilities Duties may include but not limited to:

Working knowledge of the entire bond registration and transfer process.

Submit Bond instructions to external conveyancers.

Perusal and understanding of company loan documents, conditions, interpreting conditions listed against a property and prepare files.

Compile bundles that include various conveyancing documents such as POA’s, FICA and other certificates.

Prepare and action accounts relating to Proceed to Lodge, Lodge, on prep and payment of guarantees before registration.

Attending to all financial aspects of the transactions including ensuring the correct costs are charged, the correct figures are sent to the attorneys and other general account queries.

Preparing files for cancellation of bonds that are with our office.

Processing supporting documentation within the various conveyancing steps.

Monitoring and efficiently keeping track of the accounts within the conveyancing process to expedite any delays.

Preferred Qualification and Experience:

Matric/Grade 12 essential.

LLB degree or similar qualification.

5+ Years’ experience similar role.

Microsoft Office experience.

Numbers orientated to understand basic calculations.

Proficient with Microsoft outlook to follow up on/respond to email queries

Good communication skills to interact with clients/service providers, etc.

Must be able to work under pressure.

Good command of the English language.

Liaising with various departments.

Conflict resolution management.

Strong administration skills.

Skills and Knowledge:

Through understanding of the conveyancing process in general, i.e., Bonds, cancellations, etc.

Understanding loan conditions, being able to interpret deeds office and other records related to a property.

The ability to attend to a bond instruction independently from inception up until registration, whilst effectively managing high volumes.

Excellent written and communication skills.

Team player and strong interpersonal skills.

Meticulousness and attention to detail.