Conveyancing Secretary Stellenbosch

SUMMARY:
Conveyancing Secretary - Stellenbosch

POSITION INFO:

Are you an experienced Conveyancing Secretary? Then this is an exciting opportunity for you to work in a fast-paced and rewarding environment, with the chance to manage your own portfolio and build strong client relationships.

Key Responsibilities:

• Manage all aspects of Conveyancing, specifically transfer and bond registration.
• Handle administrative duties from receiving instruction, opening files, obtaining FICA documentation, etc.
• Apply for and obtain municipal rates clearance certificates and transfer duty receipts.
• Draft and check transfer documents.
• Facilitate the signing of transfer documents, registration, preparation of final accounts, and dispatching documents to clients.
• Liaise with clients and all parties involved in the matter.
• Build and maintain strong relationships with clients and stakeholders.
• Administer and run your own portfolio efficiently.

Requirements & Competencies

• Matric is essential.
• Legal Secretary/Conveyancing qualification would be advantageous.
• A minimum of 8-10 years’ experience in Conveyancing.
• Experience in township and sectional title developments, and familiarity with different bank sites would be advantageous.
• Full working knowledge of Microsoft Office packages.
• Proficiency with Conveyancing software packages is compulsory (e.g., Ghostconvey, E4, Filesite, Windeed, CMS).
• Ability to work quickly, accurately, and independently.
• Strong initiative and proactivity in handling tasks.
• Exceptional attention to detail.
• Ability to work under pressure for extended periods.
• High level of responsibility and integrity, maintaining confidentiality at all times.
• Excellent people skills and a strong team player.
• Outstanding client management skills.