Corporate Assistant / PA

SUMMARY:
Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 3-5 years of experience in administrative or executive assistant roles, with a preference for those with marketing or executive PA experience. Experience in Corporate international and national travel arrangements is non-negotiable. Additionally, candidates must be non-smokers.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Corporate Assistant 
BASIC SALARY              :           Market related with benefits
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:
 

• Candidate must be able to handle confidential information with high-level discretion and professionalism
• Minimum of 3-5 years of experience in an administrative or executive assistant role
• Experience with managing and organising all travel arrangements
• Experience in marketing assistant and executive PA role will be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and multitasking abilities
• Strong attention to detail and accuracy
• Excellent time management and prioritization skills
• Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
• Strong interpersonal skills to interact effectively with various stakeholders
• Proactive and self-motivated
• Strong work ethic and reliability
• Adaptability and ability to work under pressure
• Non-smoker

• Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
• Following travel procedures (trip forms etc.)
• Liaising with Travel agent for flights or booking flights directly
• Booking of accommodation (local, national and international)
• Booking of car hire
• Manage VISA applications
• Managing weekly travel schedule
• Notifying insurance & HR of international travel
• Update Travel profile for company

• Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
• Assist with printing of brochures and printing of corporate stationery
• Assist in the preparation and distribution of marketing materials
• Management of Marketing Material inventory
• Ordering, Printing and issuing of business cards and other printed marketing materials
• Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches

• Organizing, controlling and management of filing & admin office & Marketing Office:
  • Files to be archived, new files opened & Filing system to be maintained
  • Marketing Stock Room and inventory to be managed & kept in order

• Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
  • Letter writing, Internal Communications, Expense claims on behalf of executives
  • Update all contact lists, company organogram
  • Provide administrative support to the CEO and Financial Manager & Marketing Manager
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Handle correspondence and communication on behalf of executives
  • Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager

• Liaising with Local, National and International clients:
  • Welcoming, friendly and polite
  • Ordering of catering and coffee and tea
  • Arranging with reception to have the flags of relevant visitors outside

• Company Credit Card Statements reconciliation:
  • Credit Card statement to be reconciled monthly according to travel & marketing spend

• Assist with management of cellphone provider:
  • Liaise with MTN on all cell phone billing issues as well as contract upgrades
  • Distribution of cell phones (New and spare)
  • Updating of records with MTN and General issues (repairs, insurance claims)

• Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
  • Inventory List : Keep updated record of all insured items
  • Notify insurance of any changes in assets
  • Insurance claims on damaged, lost or stolen items

• Monday to Friday: 8:00 - 16:00