Credit Supervisor

SUMMARY:
Our client a well established manufacturing and FMCG specialist
based in Durban SA requires a Dynamic Credit Supervisor to join the team.

POSITION INFO:

Role: Credit Supervisor 

Location: Durban SA

Purpose of the Role:

Manage the day-to-day portfolio that has been assigned to you by maximising cash flow, minimising risk and ensuring that you adhere to the business processes and reporting and is 100% in accordance with the group data, cash sales and accounts receivables policy of the company.

Role and Responsibilities:

The nature and scope of the job is defined in the group accounts receivables policy, the cash sales policy and the group data policy to which there will be 100% compliance where best practice is met using the checklist.  Working on projects to readdress non-conformance with the defined business processes ensuring that there is continuous improvement is mandatory.
It is within the scope of the job as a senior to guide and mentor other people in the team to improve job knowledge and adherence to processes.

Qualification:

• Grade 12, Matric or NQF4 equivalent qualification
• Min 4 years supervisory experience.
• Credit Management  / Finance related degree.
• Must have a clear criminal record.

Skills:

• Must have exception communication skills.
• Good interpersonal skills and the ability to interact with all levels.
• Ability to work under pressure and meet deadlines, multi-task and prioritize.
• Attention to details: strong focus on accuracy and detail when handling financial records.
• Hight level of integrity and confidentiality.
• Strong problem-solving skills.

Essential responsibilities and duties may include, but are not limited to, the following: 
  
Operational Aspects

• Maintaining of all allocated debtor accounts
• Ensuring statements are prepared and sent timeously within specified deadlines whilst adhering to customer requirements
• Accurate preparation and processing of all documents to be captured. This will include, all payment/remittance advice allocations, rebates, pricing, stock, co-op, settlement discount credit notes, transfer journals, maintaining customer master data (amendments, opening of new accounts, stop supply/placing accounts on hold, credit limit adjustments)
• Communicating with customers for payments, outstanding queries & requests.
• Liaising with other departments in resolving queries
• Accurate month end reporting of debtor’s book
• Prepare debtors reconciliations

Banking

• Download CSV files. Compile email advising management & AR Team of incoming deposits.
• Populate the daily bank workbook whereby receipts are being issued from. This must be monitored to ensure all deposits are identified and receipted. Receipt numbers & Debtors account numbers and ageing are updated.
• Actuals vs Forecast Report: Compiled and emailed out daily to Executive Director.
• All PDF ABSA and Standard Bank Statements saved onto the G-Drive.

Aged Analysis

• All Aged Analysis with comments to be sent twice a month to GFM and Executive on 2nd working day and 15th of  the month.
• Age Analysis to be shared on G drive with comments on overdue accounts on the 2nd working
• day.
• Age Analysis to be saved on G drive named 15th Comments
• Ensure that comments are updated before sharing with the GFM on 15th of the month.
• Late payments must be escalated to the line manager immediately and work with the KAM’s to  
• Assist with payment.
• Credit notes requests and approvals must be resolved with the relevant personnel.

 Reports                                         

• Approvals are done as and when its needed daily- report to be obtained from CGIC.
• Liaise with the relevant personnel for approval and conduct investigations when necessary.
• Special circumstances apply when overridden Group Executive Sales and Export to approve even though overdue.
• Accruals for the company to be completed and forwarded to GFM by 5th working day.
• Lion Match Settlement to be completed and forwarded to GFM by 5th working day.

AR Daily Consolidated Report

• Construction of the Excel Workbook for daily reporting
• Aged Analysis pulled and populated into the AR Report
• Banking recorded (Daily)
• Compile Cashflow report and share with Finance Executive and GFM on 5th working day
• Update Cashflow report on an ongoing basis
• Action needed to resolve outstanding balance endorsed.

 
Statements

• Excel Statements are structured and sent to the respective debtors
• Customer statements are uploaded via the various portals as required
• PDF Statements are sent for the required debtors

 Ongoing

• Aged Analysis drawn with comments and sent to GFM’s
• House Keeping Journals done daily
• Copy invoice shared as required
• Copy statement shared as required
• Investigation & Resolution of billing queries shared as required
• Debtors’ reconciliation to be done by the 15th of the month
• Assist with the automation of reports
• Cash forecast – Compile CF and save on G drive
• Rebate to be processed before month end after deduction

We are committed to locating the ideal job for you, so we kindly advise against paying for this service.
There are no costs associated with securing employment with us.

 

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