Creditors Clerk

SUMMARY:
Creditors Clerk

POSITION INFO:

Job Description:

My client who specializes in property management services, focusing on short-term rentals for homeowners, is looking for a meticulous and experienced Creditors Clerk to join their finance team. This role requires excellent organizational skills, attention to detail, and proficiency in handling high volumes of transactions. The ideal candidate will ensure all creditor-related processes run smoothly and that accounts are accurately reconciled and maintained.

Location: Bloubergstrand

Requirements:
• Experience: Minimum 5 years in a similar Creditors Clerk role.
• Education: Tertiary qualification in accounting or finance is advantageous & Matric.
• Technical Skills:
- Intermediate to advanced skills in Microsoft Excel.
- Proficiency with accounting software (e.g., Pastel, Xero, Sage).

Key Competencies:
Strong attention to detail and high accuracy.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Excellent organizational and coordination skills.
Strong analytical and problem-solving abilities.
Communication: Effective written and verbal communication skills for interacting with team members and suppliers.
Teamwork: Ability to work collaboratively within a team.
Must live in the surrounding areas of Bloubergstrand.

Key Responsibilities
• Bank Processing & Reconciliation: Process and reconcile various bank accounts daily to maintain accurate financial records.
• Supplier Invoice Management: Approve, process, and pay ad hoc supplier invoices daily, ensuring compliance with company policies.
• Weekly Supplier Invoice Processing: Approve, process, and reconcile approximately 10 regular supplier invoices every Friday.
• Control Account Reconciliation: Reconcile all control accounts (about 10) weekly, with a focus on timely age analysis reporting.
• Month-End Reconciliations: Finalize all monthly reconciliations within the first week of each month.
• Query Resolution: Resolve any discrepancies or reconciling items within 2-3 days, ensuring no unresolved issues are carried forward to the next month.
• Creditor Statement Reconciliation: Reconcile about 100 creditor statements monthly, ensuring accuracy and completeness.
• Timely Payments: Ensure all creditor payments are made within the second to third week of the month, no later than the 25th.
• Bank Payment Setup: Set up and load all payments on the banking platform, ensuring correct recipient details and proof of payment (POP).
• Creditor Query Management: Handle all queries related to creditor statements efficiently.
• Reporting: Prepare weekly reports on outstanding creditors with comprehensive explanations of outstanding items.
• Ad Hoc Duties: Undertake any additional tasks as required to support the finance team.

Application Process:
Interested candidates should submit their detailed CV, cover letter, professional head and shoulder photo, proof of Matric and tertiary qualifications and contactable references to